BBC Writersroom - Privacy Notice

BBC Writersroom | Privacy Notice

Your trust is very important to us. This means the BBC is committed to protecting the privacy and security of your personal information. It is important that you read this notice so that you are aware of how and why we are using such information. This privacy notice describes how we collect and use personal information about you during and after your relationship with us, in accordance with data protection law.

What personal information will the BBC collect and how we will use it?

The BBC will collect and process the personal information that you have provided to us about yourself when submitting your scripts and other documents to the BBC Writersroom using our E-submissions tool. There are two types of personal information: personal data and special category data. Special category data is still personal data, but its processing by the BBC requires the BBC to follow additional compliance steps.

Personal data:

The personal information that the BBC will collect through the application form and what you write in your submission are:

• Your name

• Your age

• Your phone number and email address

• Your country and area of residence

• Your agent's name, phone number and email address (if you choose to provide such information)

• Your CV which includes information about your work experience, education, skills, contact details, and any other information that you choose to disclose in your CV.

• Any personal information that you choose to include as part of your submission, including in your written submission as part of your upload.

Special category data

Special category data includes information through the application form if you choose to provide it in your written submission relating to your:

• Race or ethnicity

• Health

• Religious or philosophical beliefs

• Sexual Orientation.

While we do not require you to provide us with any special category data as part of your submission, if you decide to share any special category data with us as part of what you write in your submission, the BBC will also collect and process special category data.

At the BBC we are committed to reflecting and representing the diversity of the UK. For some opportunities on BBC Writersroom, we will be looking to work with and develop writers from historically underrepresented demographics. To do this, we may ask you to confirm in the Eligibility Questions that you meet the criteria that applies to that opportunity. By confirming your eligibility for the opportunity, you may reveal to the BBC special category data about yourself, for example, if you have a disability.

This information will be stored in a way which is not linked to you or your submission and will be used by the BBC only to understand and report on the demographics of writers it works with as part of the BBC Writersroom.

The processing described in this Privacy Notice applies to the specific BBC Writersroom opportunity that you are applying for. Whilst you may not meet the eligibility criteria to proceed with a particular opportunity or if you decide not to confirm whether you meet the eligibility criteria for a specific opportunity, you can apply and participate in other opportunities at the BBC.

Who is the Data Controller?

The BBC is the “data controller” of your personal information. This means that the BBC decides what your personal information is used for, and the ways in which it is processed. For the avoidance of doubt, your personal information will be collected and processed solely for the purposes set out in this privacy notice. As the data controller, the BBC has the responsibility to comply, and to demonstrate compliance with, data protection law.

Lawful basis for processing your personal information

The lawful basis on which the BBC processes your personal information is the performance of a public task. For the processing of any special category data that you decide to share as part of your submission, or that may be revealed as part of the eligibility criteria that may apply, the lawful basis is for reasons of substantial public interest. The BBC has a public mission and purpose to develop new and emerging talent, produce creative output, ensure our content is balanced and that it accurately represents the diversity of our audience, including under the following statutes and rules of law:

• Equality Act 2010 including Section 149 - Public Sector Equality Duty.

• Royal Charter for the Continuance of the British Broadcasting Corporation:

• Section 4 - to reflect, represent and serve the diverse communities of all of the United Kingdom’s nations and regions; and

• Section 14 – Diversity.

• Ofcom Framework Agreement - Purpose (4): Reflecting, representing and serving the diverse communities of all of the United Kingdom’s nations and regions.

• DCMS Broadcasting Framework Agreement – Schedule 3 Regulatory obligations for the UK public services – Section 12 – Equal Opportunities.

Retaining your information

The BBC will retain your personal information for a period of 7 years following your last submission to one of our writing opportunities after which it will be deleted in accordance with BBC policies. The 7 years retention period will reset each time you enter one of our opportunities which means that if you haven’t been active for a long period of time, but you enter an opportunity just before the 7 year retention period ends then we will retain your data for a further 7 years. You can also choose to manually delete your account at any time, which will automatically delete all your personal information.

Sharing your personal information

BBC will share your personal information with the third party supplier hosting the E-submissions tool on our behalf. From time to time the BBC Writersroom will partner with BBC Studios and various independent production companies and will open and host these opportunities on the E-submissions system. Depending on who we are running the opportunity with, the BBC will share your personal information and scripts with these third parties. Each opportunity will specify who the third party is. At the point at which the BBC shares your scripts and personal information with such third parties they will act as separate controllers of your personal information and scripts. Occasionally we will share your contact details with agents, producers, and other independent production companies who are seeking talented writers. We have a legitimate interest to do so to ensure you don’t miss out on any opportunities to continue to develop your skills and talent. To find out more about how those third parties will manage your personal information please read their privacy notice or policy. We will not share your personal information with any other third parties unless required by the law.

Your rights and more information 

You have rights under data protection law. You can request a copy of the data BBC stores about you, which includes your BBC Account data and the data described above.

You have the right to ask for your data we collect to be deleted however there are exceptions to your rights and they may be limited in some situations, for example we may refuse this request.

You can contact our Data Protection Officer if you have questions or you wish to find out more details about your rights, please visit the BBC’s Privacy and Cookies Policy.

If you have a concern about the way the BBC has handled your personal information, you can raise your concern with the supervisory authority in the UK, the Information Commissioner’s Office (ICO) https://ico.org.uk/.

Updating this privacy notice

We will revise the Privacy Notice if there are significant changes to how we use your personal information.