BBC Sports Personality of the Year Unsung Hero Awards 2020 - Terms and Conditions & Privacy Notice

BBC Sports Personality of the Year Unsung Hero and Captain Tom Young Unsung Hero 2020 - Terms and Conditions & Privacy Notice

Section One - BBC Sports Personality of the Year Unsung Hero

1. Any UK resident (including the Channel Islands and the Isle of Man) aged 16 or over on 1 January 2020 is eligible to be nominated, except previous winners of the BBC Get Inspired Unsung Hero Awards, BBC or BBC Group employees or any person connected to the Awards and their close relatives. Nominees aged between 16 and 17 will require parental consent to be nominated. Proof of age, identity, eligibility and consent (where applicable) may be requested.

2. The nominee must:

(i) either be an individual or formally organised sports or activity group involved in the same activity;

(ii) help amateurs participate in a physical activity or sport, or be engaged in community development work through sport (and that physical activity or sport must have a recognised governing body. Please see the list hereexternal-link.)

(iii) offer help that does not normally form part of their job or normally take place at their place of work;

(iv) help voluntarily with no financial reward;

(v) be engaged in sporting endeavour primarily; where fundraising results from that endeavour the nominees must not be linked to the charity that has benefitted;

(vi) in the opinion of the person nominating be deserving of a BBC Award;

(vii) not bring the BBC into disrepute (in the BBC's sole discretion); and

(viii) have consented or have parental consent to be nominated.

3. Nominations can be made:

Via bbc.co.uk/unsunghero through the online webform. Entries can be written or video files.

Or via bbc.co.uk/unsunghero where a downloadable form can be completed and emailed to unsunghero@bbc.co.uk.

Nominations will be accepted from Tuesday 22nd September 2020 and must be received no later than 11.59pm (UK time) on Sunday 25th October 2020. Each entry route is capped - if more than 2 minutes of video is submitted only the first 2 minutes will be assessed. For written entries (online or emailed form) only the first 800 words will be assessed.

4. Only one nomination is permitted per person and it should be on an official BBC form (downloaded or online). Persons nominating should declare any professional or personal relationship with the person or people nominated.

5. The BBC will appoint a representative in each of its 12 English Regions plus Scotland, Wales and Northern Ireland who will each shortlist no more than 10 nominees for their regional voting panel. The shortlisting criteria will be:

(i) The impact they have had on individuals and/or their local community;

(ii) The impact they have had on communities at a regional/national level beyond their local community

(iii) The extent of the nominee's contribution at the grassroots level of their sport or physical activity; and

(iv) The personal sacrifices or commitment made.

(v) The extent of the nominee's contribution to people not engaged in their sport or physical activity

(vi) Fundraising efforts will be taken into account, but will not be rewarded unless primarily linked to the community work

Actions which qualify for criteria (i) - (v) will be considered primarily on the previous twelve months.

6. Regional judging panels consisting of BBC staff and non-BBC members will meet to select a BBC Get Inspired Unsung Hero Award for their respective area from those shortlisted and based on the criteria above. The 15 regional winners become eligible for the overall BBC Sports Personality of the Year Unsung Hero 2020 Award. The 12 regional winners from England will be shortlisted to four, and go forward to join the national winners from Northern Ireland, Scotland and Wales in the final judging round.

7. Persons shortlisted to receive the regional and national awards may be asked to disclose details of any and all criminal and civil actions pending against them, or served against them plus any unspent convictions. If this is required by the BBC nominees will be asked to sign a consent form at the time of disclosure. Nominated persons asked for this information must keep the BBC informed of any changes to that disclosed up to the point the winner is announced. This information will be handled in the strictest confidence and, as with all personal information, in accordance with the BBC Privacy Policy.

8. The BBC may undertake background checks of the shortlisted finalists. If this is required by the BBC nominees will be asked to sign a consent form at the time. Information discovered or that may have been disclosed by the entrants themselves will inform the decision as to the selection of the regional winners and overall winner (which shall be at the judging panel's sole discretion).

9. A national judging panel will then meet to select the overall winner from the seven winners, as per section 6 above, and based on the aforementioned criteria in section five, any supporting documentation and a short BBC film about each of them. It is intended that the panel will consist of representatives from the BBC, leading sports figures and a previous BBC Unsung Hero winner dependent on availability. The judging process will be overseen by an independent verifier.

10. The overall winner will be announced live on BBC One's Sports Personality of the Year 2020 programme, currently scheduled on Sunday 20th December and to which the winner and their guest are invited to attend.

11. The judges' decision as to the winner is final. No correspondence relating to the awards will be entered into.

12. The regional winners will each receive a regional BBC Sports Personality of the Year Unsung Hero Award 2020 trophy and the national winner will receive the national BBC Sports Personality of the Year Unsung Hero Award 2020 trophy. There are no cash alternatives and the award cannot be sold or transferred in any circumstances.

13. All winners must agree to take part in any post-award publicity if required.

14. The BBC reserves the right to:

(i) vary the opening and closing times for making nominations and to vary the date of the announcement of the awards;

(ii) disqualify any nominee who breaches the rules or has acted fraudulently in any way; and/or

(iii) cancel or vary the awards or any of the selection processes or criteria, at any stage, if in its sole opinion it is deemed necessary or if circumstances arise outside of its control.

15. The BBC, its sub-contractors, subsidiaries and/or agencies cannot accept any responsibility whatsoever for any technical failure or malfunction or any other problem which may result in any nomination not being properly registered.

16. Persons nominating and nominees will be deemed to have accepted these rules and agree to be bound by them.

Section Two - BBC Sports Personality of the Year Young Unsung Hero

Terms and conditions are as per Section 1 unless otherwise stated below.

17. The Award will be named for Sir Captain Tom Moore, in recognition of his efforts and the impact on national fundraising through sport and activity, The Captain Tom Young Unsung Hero Award.

18. Any UK resident (including the Channel Islands and the Isle of Man) aged under 16 on 1 January 2020 is eligible to be nominated, except BBC or BBC Group employees or any person connected to the Awards and their close relatives. Nominees will require parent/guardian consent to be nominated. Proof of age, identity, eligibility and consent will be requested.

19. Nominee requirements as per Section1 Paragraph 2 above, except for point (viii); Nominations can be made by people over the age of 13. If the nominating person is between the ages of 13-17, it must be seconded by the nominee's parent or guardian. Nominations cannot be made by an individual under the age of 13.

20. Nomination period, nomination forms, and nomination duplication as per Section 1 Paragraphs 3 and 4 above.

21. The BBC will appoint a national voting panel. There will only be one round of shortlisting, with no regional stage. The shortlisting criteria will be;

(i) The personal sacrifices or commitment made by the nominee.

(ii) Fundraising efforts will be taken into account, but will be rewarded by the impact the fundraising effort had on the community and/or the influence on others to start their own sporting efforts, not on volume of funds raised.

(iii) The impact they have had on individuals and/or their local community;

(iv) The impact they have had on communities at a regional/national level beyond their local community

(v) The extent of the nominee's contribution at the grassroots level of their sport or physical activity; and

(vi) The extent of the nominee's contribution to people not engaged in their sport or physical activity

Actions which qualify for criteria will be considered on the previous twelve months.

22. Nominees will be asked to disclose any details as per Section 1 Paragraph 7. DBS-licenced BBC staff will undertake background checks of shortlisted nominees only. The parent or guardian of nominees will be required to sign a consent form for these checks to be undertaken. Information discovered or that may have been disclosed by the entrants themselves will inform the decision as to the selection of the regional winners and overall winner (which shall be at the judging panel's sole discretion).

23. A national judging panel will then meet to select the overall winner based on the aforementioned criteria, any supporting documentation and a short BBC film about each of them. It is intended that the panel will consist of representatives from the BBC, and leading sports figures winner dependent on availability. The judging process will be overseen by an independent verifier.

24. The national winner will receive the BBC Sport Captain Tom Young Unsung Hero Award 2020 trophy. There are no cash alternatives and the award cannot be sold or transferred in any circumstances.

PRIVACY NOTICE

Your trust is very important to us. The BBC is committed to protecting the privacy and security of your personal information.

It is important that you read this notice so that you are aware of how and why we are using such information. This privacy notice describes how we collect and use personal information about you during and after your relationship with us, in accordance with data protection law.

What will we collect and how will we use it?

The BBC will process the personal information that you have provided to us about yourself and the individual that you have nominated for an award. The personal information that we will collect includes: your name, phone number, email, , postcode; the nominee's name, phone number, post code, and email address; any information you provide about why they deserve any award, and the nominee's parent/guardian's contact information if they are aged under 16. .

The BBC is the "controller" of this information. This means that the BBC decides what your personal information is used for and the ways in which it is processed.

We have a legitimate interest to process your personal information and that of the nominee at the point at which you provide it to us: to ensure we can provide a competition of this nature and to consider the nominees for our Get Inspired Unsung Hero award, and create an initial shortlist of candidates. We have carefully considered the impact on you and will not use your personal information where the impact overrides our interests. We have limited the personal information that we collect to the information that is necessary for this competition.

The BBC may also collect certain special categories of more sensitive personal information that you provide about the nominees like information about their health, ethnic origin, disabilities, gender, sexual orientation, and political, religious or philosophical believes.

The legal basis on which the BBC processes special categories of information you have provided is on the basis of the performance of a public task in the public interest. We strongly suggest you not to provide any sensitive information about the nominee. If you choose to provide such information, please carefully consider if you wish to do so and ensure you have the nominee's permission or their parent's/guardian's if they are aged under 16.

We will review the applications and create an initial shortlist. We will contact the nominee and their parent / guardian (if the nominee is aged under 16 ) using the contact details that you provide to us. We will disclose the nominator's name to the nominee when we contact them.

Before selecting a winner BBC will run a background check and ask the winning nominees to disclose information related to any unspent criminal convictions, pending convictions or civil actions.. The award will only proceed once a background/criminal check has been conducted. The BBC's legal basis for processing such information is the performance of a public task in the public interest.

How long will retain your information?

We will keep your personal data for up to 90 days after the winner has been announced. The BBC shall keep winner's personal data for 2 years for audit and regulatory purposes.

Sharing your information

We will share you information with the BBC members of staff. The online entry form is hosted and provided by third party supplier on behalf of the BBC. If your application is shortlisted, it will be shared with a panel of judges.

Your rights and more information

If you have any questions about how the BBC handles your personal information, or you wish to find out about your rights, please visit the BBC's Privacy and Cookies Policy. You will also be able to find out more information about how the BBC processes your information and how you can contact the BBC's Data Protection Officer.

If you raise a complaint with the BBC about the way it has handled your personal information, you are entitled to lodge a complaint with a supervisory authority. In the UK, the supervisory authority is the Information Commissioner's Office (ICO), which can be contacted at: https://ico.org.uk/concerns/external-link.