BBC Sports Personality of the Year Unsung Hero Awards 2021 - Award Rules & Privacy Notice

BBC Sports Personality of the Year Unsung Hero 2021 - Award Rules & Privacy Notice

1. Any UK resident (including the Channel Islands and the Isle of Man) aged 16 or over on 1 January 2021 is eligible to be nominated, except previous winners of the BBC Get Inspired Unsung Hero Awards, BBC or BBC Group employees or any person connected to the Awards and their close relatives. Nominees aged between 16 and 17 will require parental consent to be nominated. Proof of age, identity, eligibility and consent (where applicable) may be requested.

2. The nominee must:

(i) either be an individual or formally organised sports or activity group involved in the same activity;

(ii) help amateurs participate in a physical activity or sport, or be engaged in community development work through sport (and that physical activity or sport must have a recognised governing body. Please see the list hereexternal-link.)

(iii) offer help that does not normally form part of their job or normally take place at their place of work unless such help goes above and beyond their paid work activities in which case an explanation will be required;

(iv) help voluntarily with no financial reward;

(v) be engaged in sporting endeavour primarily; where fundraising results from that endeavour the nominees must not be linked to the charity that has benefitted;

(vi) in the opinion of the person nominating be deserving of a BBC Award;

(vii) not bring the BBC into disrepute (in the BBC's sole discretion); and

(viii) have consented or have parental consent to be nominated.

3. Nominations can be made:

Via bbc.co.uk/unsunghero through the online webform. Entries can be written or video files.

Or via bbc.co.uk/unsunghero where a downloadable form can be completed and emailed to unsunghero@bbc.co.uk.

Nominations will be accepted from 7.00am on Tuesday 14th September 2021 and must be received no later than 11.59pm (UK time) on Sunday 17th October 2021. Each entry route is capped - if more than 2 minutes of video is submitted only the first 2 minutes will be assessed. For written entries (online or emailed form) only the first 800 words will be assessed.

4. Only one nomination is permitted per person, or pair of people if conducting the same activity meriting nomination, and it should be on an official BBC form (downloaded or online). No more than two persons can be included in a nomination. Where a group of three or more is nominated, that nomination will be discarded. Persons nominating should declare any professional or personal relationship with the person or people nominated.

5. The BBC will appoint a representative in each of its 12 English Regions plus Scotland, Wales and Northern Ireland who will each shortlist no more than 10 nominees for their regional voting panel. The shortlisting criteria will be:

(i) The impact they have had on individuals and/or their local community;

(ii) The impact they have had on communities at a regional/national level beyond their local community

(iii) The extent of the nominee's contribution at the grassroots level of their sport or physical activity; and

(iv) The personal sacrifices or commitment made.

(v) The extent of the nominee's contribution to people not engaged in their sport or physical activity

Actions which qualify for criteria (i) - (v) will be considered primarily on the previous twelve months. Fundraising activities will be eligible for consideration in the award but fundraising itself is not a criterion and will not gain additional credit in shortlisting the nominations or selection of the winner.

6. Regional judging panels consisting of BBC staff and non-BBC members will meet to select a BBC Get Inspired Unsung Hero Award for their respective area from those shortlisted and based on the criteria above. The 15 regional winners become eligible for the overall BBC Sports Personality of the Year Unsung Hero 2021 Award and go forward to the final judging round.

7. Persons shortlisted to receive the regional and national awards may be asked to disclose details of any and all criminal and civil actions pending against them, or served against them plus any unspent convictions. If this is required by the BBC nominees will be asked to sign a consent form at the time of disclosure. Nominated persons asked for this information must keep the BBC informed of any changes to that disclosed up to the point the winner is announced. This information will be handled in the strictest confidence and, as with all personal information, in accordance with the BBC Privacy Policy.

8. Before selecting a winner, the BBC will undertake background checks of the shortlisted finalists and ask those selected finalists to disclose information about themselves. The collection of this personal data will be subject to a separate privacy notice

9. A national judging panel will then meet to select the overall winner based on the aforementioned criteria in section five, any supporting documentation and a short BBC film about each of them. It is intended that the panel will consist of representatives from the BBC, leading sports figures and a previous BBC Unsung Hero winner dependent on availability. The judging process will be overseen by an independent verifier.

10. The overall winner will be announced live on BBC One's Sports Personality of the Year 2021 programme, currently scheduled on Sunday 19th December and to which the winner and their guest are invited to attend.

11. The judges' decision as to the winner is final. No correspondence relating to the awards will be entered into.

12. The regional winners will each receive a regional BBC Sports Personality of the Year Unsung Hero Award 2021 trophy and the national winner will receive the national BBC Sports Personality of the Year Unsung Hero Award 2021 trophy. There are no cash alternatives and the award cannot be sold or transferred in any circumstances.

13. All winners must agree to take part in any post-award publicity if required.

14. The BBC reserves the right to:

(i) vary the opening and closing times for making nominations and to vary the date of the announcement of the awards;

(ii) disqualify any nominee who breaches the rules or has acted fraudulently in any way; and/or

(iii) cancel or vary the awards or any of the selection processes or criteria, at any stage, if in its sole opinion it is deemed necessary or if circumstances arise outside of its control.

15. The BBC, its sub-contractors, subsidiaries and/or agencies cannot accept any responsibility whatsoever for any technical failure or malfunction or any other problem which may result in any nomination not being properly registered.

16. Persons nominating and nominees will be deemed to have accepted these rules and agree to be bound by them.

BBC Sports Personality of the Year Unsung Hero Award 2021 Nomination Privacy Notice

Your trust is very important to us. This means the BBC is committed to protecting the privacy and security of your personal data. It is important that you read this notice so that you are aware of how and why we are using such personal data. This privacy notice describes how we collect and use personal data about you during and after your relationship with us, in accordance with data protection law.

About BBC Sports Personality of the Year Unsung Hero Award and how can you get involved?

The BBC Sports Personality of the Year Unsung Hero Award is awarded to an individual who has made a substantive yet unrecognised contribution to sport. You can nominate the outstanding volunteers in sport in your community, recognising impact on the community in the last twelve months.

Your nominee must be 16 or over on 1 January 2021. You can nominate via this web form or via bbc.co.uk/unsunghero where a downloadable form can be completed and emailed to unsunghero@bbc.co.uk.

You will need permission from the nominee or the nominee's parents/guardians if the nominee is under 18.

The winning nominee must agree to take part in any post-award publicity if required. If your nominee is lucky to be a finalist, before selecting a winner, the BBC will require a background check and ask the winning nominee to disclose information about themselves. The collection of this personal data from the finalist will be subject to a separate privacy notice.

We ask you and your nominee to read BBC Sports Personality of the Year Unsung Hero Award Rules before submitting your nomination.

The BBC will collect your personal information for the purposes of administrating and broadcasting "BBC Sports Personality of the Year Unsung Hero Award".

What BBC will collect and how we will use it?

You must be 18 or over to nominate an individual for BBC Sports Personality of the Year Unsung Hero Award.

The BBC will collect and process the personal data that you have provided to us for the purposes of nominating and selecting BBC Sports Personality of the Year Unsung Hero Award that embody the BBC's values and inclusive behaviours.

Personal data about you

•Your name

•Your postcode

•Your email address

•Contact number

•Your submission (video file or written form) which contains your opinion and reasons for nominating as well as your nominee's personal stories and achievement

Personal data about the nominee

•The nominee's name

•The nominee's postcode and the UK region

•The nominee's contact number and email address

If the nominee is under 18 years old (16 and 17), we will also collect and process below personal data of the nominee's parent or guardian to seek their permission for the nomination.

•Parent/guardian's name

•Parent/guardian's contact number and email address

The BBC will also collect and process special category data depending on the content of your submission about yourself or your nominee. This might include for example: 

•Health related data      

•Race or ethnicity data     

•Religious or philosophical beliefs   

•Sexual orientation

Who is the Data Controller?

The BBC is the "data controller" of the personal data we process for the BBC Sports Personality of the Year Unsung Hero Award. This means that the BBC decides what the personal data is used for, and the ways in which it is processed.

For the avoidance of doubt, the personal data will be collected and processed solely for the purposes set out in this privacy notice. As the data controller, the BBC has the responsibility to comply, and to demonstrate compliance with, data protection law.

Lawful basis for processing your personal data

The legal basis on which the BBC processes the personal data we collected for BBC Sports Personality of the Year Unsung Hero Award is the performance its public task. It's BBC's public purpose to promote the BBC's Diversity and Inclusion value and culture.

If you provide us with Special Category of Personal Data as described above, the BBC will process this data on the basis of substantial public interest to promote the BBC's Diversity and Inclusion value and culture. This is subject to the measures described below to safeguard your fundamental rights and interests.

We also have a legal obligation to process the personal data of the winner(s) in order to comply with relevant competition regulations.  

Retaining your personal data

We will keep your and unsuccessful nominee's personal data for up to 90 days after the winner has been announced. The BBC shall keep winner's personal data for two (2) years for audit and regulatory purposes.

The personal data collected will be stored within the UK and EEA.

Do we share your personal data with Third Parties?

The BBC works with our approved third-party providers who help us to provide some of our services. These data processors only use your personal data on behalf of the BBC and not independently of the BBC. We currently use third-party data storage providers to store the data collected through the BBC online platform and via unsunghero@bbc.co.uk.

If your application is shortlisted, it will be shared with a panel of judges outside of the BBC for the purpose of selecting the winners.

We may also share your personal data with a third party where required or permitted by law.

Your rights and more information

You have rights under data protection law.   

You can request a copy of the personal data BBC stores about you.      

You have the right to ask for the personal data we collect about you to be deleted however there are limitations and exceptions to this right which may entitle the BBC to refuse your request.    

In certain circumstances, you have the right to restrict the processing of your personal data or to object to the processing of your personal data.      

You have the right to ask that we transfer the personal data to you or to another organisation, in certain circumstances.  

You can contact our Data Protection Officer if you have questions or you wish to find out more details about your rights, please visit the BBC's Privacy and Cookies Policy. Please note that the description of the personal data collected and how it is used set out in this notice applies to the exclusion of anything to the contrary set out in the BBC's Privacy and Cookies Policy. 

If you have a concern about the way the BBC has handled your personal data, you can raise your concern with the supervisory authority in the UK, the Information Commissioner's Office (ICO) https://ico.org.uk/external-link.   

Updating this privacy notice 

We will revise the privacy notice if there are significant changes to how we use your personal data. The date of the most recent revisions will appear on this page.