BBC Sport Online voting: Privacy notice

Your trust is very important to us.

The BBC is committed to protecting the privacy and security of your personal data. It is important that you read this notice so that you are aware of how and why we are using such personal data.

This privacy notice describes how we collect and use personal data about you during and after your relationship with us, in accordance with data protection law.

Why we are doing this and how you can participate?

Audiences are at the heart of everything we do at the BBC. As part of the BBC Sport's coverage, we are asking you, our audience for your opinion on various sporting topics by way of a series of votes. From time to time during the coverage, a question will be put to the audience with a range of options giving you the chance to vote. Our aim is to provide a new and innovative way for our audience to engage with the BBC and to attract new audiences to follow BBC Sport's coverage. We hope to engage our younger audiences to consume BBC content across different platforms and aim to fulfil our vision of a more personalised, participatory and connected BBC Sport.

The BBC will process your personal data provided by you for the purposes of the programme and to facilitate and administer the voting.

How will the BBC collect and how will it use my personal data?

For online voting, the personal data that is collected is BBC Account details such as your BBC ID and voting choice. Our third party processor will collect your IP address along with other BBC Account information such as BBC ID and geographic location derived from your IP address. This is required in order to provide a robust and reliable vote result to the BBC (this will include counting and capping votes as well as checking for irregularities).

For Twitter voting, the personal information that is collected by the third party is user handle and voting choice (hashtag option). This is required in order to provide a robust and reliable vote result to the BBC (this will include counting and capping votes as well as checking for irregularities).

Who is the Data Controller?

The BBC is the data controller of your personal data that is collected. This means that the BBC decides what your personal data is used for, and the ways in which it is processed. For the avoidance of doubt, your personal data will be collected and processed solely for the purposes set out in this privacy notice. As the data controller, the BBC has the responsibility to comply, and to demonstrate compliance with, data protection law.

If you participate in the vote via Twitter, Twitter is the data controller of personal data you share via their platform. For information in relation to how Twitter will process your personal data and their data retention policies, you should refer to Twitter's privacy policy.

Lawful basis for processing your personal information

The lawful basis on which the BBC processes the personal data is the performance of its public task. The BBC's role is to act in the public interest and to serve all audiences with content which informs, educates and entertains.  It is also in our interest to know the views of our audiences, to ensure that we are making something for everyone.  This yields richer and more engaging content for all of our audiences. This is consistent with the BBC's wider public purposes under its Charter which includes reflecting, representing and serving the diverse communities of all of the United Kingdom's nations and regions.

Retaining your information

The BBC will retain your personal data for a period of two (2) years following collection - for internal and external audit purposes consistent with industry standards, unless a longer retention period is required by law. After which your personal data will be deleted.

The personal data collected will be stored within the UK.

Sharing your information

The BBC use a third-party data processor to facilitate voting via social media. We ensure that our processors have all entered into an appropriate contract, which ensures they cannot do anything with your personal data except as we have instructed them to do. Our processors only use your personal data on behalf of the BBC and not independently of the BBC.

Contributions sent to the BBC through third-party social media services (such as Twitter), are also subject to the terms and conditions of the service you choose to use, and you should refer to their privacy policies for how they process your personal data and their individual retention policies.

The BBC may share your personal data with third parties if required or permitted by law.

Your rights and more information

You have rights under data protection law.

You can request a copy of the personal data BBC stores about you.

You have the right to ask for the personal data we collect about you to be deleted however there are limitations and exceptions to this right which may entitle the BBC to refuse your request.

In certain circumstances, you have the right to restrict the processing of your personal data or to object to the processing of your personal data.

You have the right to ask that we transfer the personal data to you or to another organisation, in certain circumstances.

You can contact our Data Protection Officer if you have questions or you wish to find out more details about your rights, please visit the BBC's Privacy and Cookies Policy at http://www.bbc.co.uk/privacy.

If you have a concern about the way the BBC has handled your personal data, you can raise your concern with the supervisory authority in the UK, the Information Commissioner's Office (ICO) https://ico.org.uk/external-link

Updating this privacy notice

We will revise the privacy notice if there are significant changes to how we use your personal data.

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