Events Safety Guide


How To Use The Events Safety Guide

Date: 13.02.2013     Last updated: 13.01.2017 at 10.42
There are over 50 topics in this Events Safety Guide. They are listed in the ESG Topic List page in A to Z order, with links to each page.

All the pages have the same structure as outlined below. Use them to plan and develop your Event Business Plan and the supporting documentation, such as the risk assessments and checklists necessary to manage your event.

Safety guide page structure

Each guide page contains:

  • Title
  • Description: Scope of the topic/activity/location.
  • What can go Wrong?/Hazards: In order of significance.
  • Legal / BBC Requirements: Legal requirements (usually UK) and BBC requirements that are mandatory.
  • Control Measures: List of controls for all the listed hazards; sometimes with sub-headings such as planning, location, documentation or similar.
  • Division Specific Issues: Relevant specific risks or controls unique to a division or programme department.
  • FAQs / Did you know?: Interesting facts and frequently asked questions about the topic
  • Related Links: Links, on the right hand panel to related safety guide pages; other myRisks pages that may be relevant; other BBC pages that may be relevant; related external links.

General safety topics can be found in the general part of the myRisks site, including:

  • Risk assessment
  • Training (including mandatory)
  • Selecting and managing contractors
  • First aid and welfare
  • Accident reporting and investigation
  • Monitoring and supervision
  • Working at Heights (various topics)
  • High Risk topics and Country pages
  • BBC Safety and Emergency contacts

Where to start?

  • Running an Event can be a difficult and complex task which can be influenced by a multitude of factors. Whether it’s a small scale event or a major event, the process followed to plan and manage the event will directly influence how well the H&S issues are managed and ultimately the success of the event.
  • At the very beginning of the Event, whilst it’s still an idea, think about developing a Business Plan for the Event. This will help you organise your thoughts, share them with others on paper before putting plans into action. Then you'll need to think about an Event Action Plan. The Events: Planning and Management page will take you though what's required.
  • Take the mandatory Safe Management of Events course if it applies to you, see the training page for more information.

What are the key topics?

  • Events: Planning and Management
  • Events: Responsibilities & Events: Responsibilities Form
  • Events: Location Recce Checklist - Outdoor
  • Events: Location Recce Checklist - Indoor
  • Events: General Guide

There are also some other Events specific pages:

  • Events: Major Incident and Emergency Planning
  • Events: Noise Exposure
  • Events: Marketing & Promotional
  • Events: Exhibitions

The rest of the guide comprises many other related topics, such as:

  • Children and Young People
  • Environment on Productions and Events
  • First Aid and Welfare on Location
  • Food and Catering (inc Cooking in Studios)
  • Laser Lighting Effects
  • Temporary Stages and Rostra
  • Strobe Lighting
  • Waste Management
  • Water and Waste Water Management
  • Workig at Height: various pages

If you are covering an non-BBC Event then look at these pages:

  • Events: Working at
  • Sports Events: Recording and Filming

Full topic list

  • The full list of topics in the guide are on the Events Safety Guide (ESG) topic list.
  • Use the myRisks 'search this website' to look for other pages using key words or browse the A-Z list of topics.
  • If you can't find what you are looking for please contact the Safety Advice Line.

 Safety Guides - Quick Links

About this site

This site describes what the BBC does in relation to managing its health, safety and security risks and is intended for those who work directly for the BBC.

It is not intended to provide instruction or guidance on how third parties should manage their risks. The BBC cannot be held liable for how this information is interpreted or used by third parties, nor provide any assurance that adopting it would provide any measure of legal compliance. More information.

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