Contributors: Working with

This Safety Guideline provides guidance to those who work with contributors in the generation of content for our programmes or webpages, be it us filming / recording them or them providing us with their user generated content (UGC).

Updated: 30 September 2021
An image with the four types of contributor - truly observational, partially observational, BBC coordinated and BBC controlled

We define ‘contributor’ as anyone who makes a contribution to our content, whether paid or not, whether on screen or not, but who isn’t either an employee of the BBC, a freelancer (talent or sole trader) or a contractor to the BBC. This Guide is principally aimed at working with adult contributors - see our 'Children and Young People' Guide for further information if working with children. 

What Can Go Wrong?

The hazards will depend on the activities and locations involved.

  • The contributors may be challenged physically.
  • The contributors may be challenged psychologically, possibly trying to overcome fear of injury or failure, or deal with phobias.

Legal/BBC Requirements

  • BBC Editorial Guidelines – describe how we should work with contributors to make sure they are treated fairly, honestly and with respect, including how we need to get informed consent for their contribution and their right to withdraw this consent. (See Recommended Links). 

Control Measures 

Our Duty of Care to Contributors

The duty of care we owe our contributors is largely dependent upon how we set up to film or record with them, including for any user generated content (UGC) they provide. The variations and nuances to this working relationship are great, but we broadly divide them into one of four categories:

  • Truly Observational
  • Partially Observational
  • BBC Co-ordinated
  • BBC Controlled

Just which category applies to your circumstances will define not only the duty of care you owe them, but how you should set up to plan and manage the safety of their contribution to your programme.

  • Contributor matrix – from the examples and descriptions given, use the matrix to help you define which of the four categories most closely matches the circumstances of your proposed filming (see Useful Documents).
  • Consent – before the contributor makes any contribution to your content, make sure they (or their parent / guardian / carer) have given their informed consent to take part (see Recommended Links (Gateway), BBC Editorial Guidelines - Contributors). For safety purposes, and proportionate to the nature of risks from their contribution, “informed” means they understand what it is we expect from them, what our working relationship with them will be and that they accept the safety risks created by the BBC’s involvement in their contribution. Wherever practicable, this consent should be in writing.

Truly Observational

To maintain a working relationship with your contributor which is ‘truly observational’ in nature, then:

  • Avoid giving any directorial requests or instruction on how and when activities are carried out, including not cueing or pausing their actions.
  • Do not increase the safety risks to the contributor, even if inadvertently, for example, by distracting or obstructing them, or asking them to carry cameras / microphones.
  • Do not organise or facilitate the activities of the contributor.

For any UGC they might provide:

  • Avoid giving any directorial requests or instruction on how and when activities are carried out – do not provide recording equipment or shot lists.
  • Prior to broadcast, check that any UGC received doesn’t breach Editorial Guidelines in respect to portrayal of illegal safety practice – as necessary, consult with your Safety Adviser.
  • Consider whether broadcast of UGC will put the contributor, the BBC or others, at risk of reprisal action – refer any issues either to Editorial Policy, BBC High Risk or BBC Security.

Partially Observational

To maintain a working relationship with your contributor which is ‘partially observational’ in nature, then:

  • Verify competence of contributor to perform the activity safely – dependent on risks involved, this may require anything ranging from having a professional qualification through to simply having experience of performing the activity successfully previously. If you need to, speak with your Safety Adviser.
  • Consider the motivation of the contributor to take part. Be cautious of any psychological issues or other circumstances which might cloud their judgement on the safety risks involved.
  • Where significant risks to the contributor are involved, complete a production risk assessment (PRA) which defines the BBC’s involvement and the competence of the contributor. The contributor may do, but is not required / expected to contribute to this process.
  • Co-ordinate and agree directorial input and filming activities with the contributor ahead of the filming beginning – where necessary, clarify these in the PRA.
  • Avoid putting undue pressure on a contributor to perform an activity – they have the final say on their own safety and their participation in the capture of content.
  • Have empathy for contributors who may be easily intimidated by the production or simply unwilling to speak up on safety issues, including minimising the physical and/or psychological demands we place on them to perform.
  • If you think it could or is happening, take steps to prevent a contributor ‘performing to camera’ i.e. going beyond what has been agreed and in so doing exposing themselves, or others, to unnecessary and/or unacceptable safety risk. Ultimately, withdrawal from our agreement to use their contribution to the programme should be used if the risk of accident / injury is considered imminent.

For any UGC they might provide:

  • Where BBC equipment is to be used for filming / recording, provide appropriate training / instruction to the contributor to ensure they can operate it safely.
  • Prior to broadcast, check that any UGC received doesn’t breach Editorial Guidelines in respect to portrayal of illegal safety practice – if necessary, consult with your Safety Adviser.
  • Consider whether broadcast of UGC will put the contributor, the BBC or others, at risk of reprisal action – refer any issues either to Editorial Policy, BBC High Risk or BBC Security.

BBC Co-ordinated

As for ‘Partially Observational’, except:

  • BBC to have overall editorial and directorial control of the capture of content. Whilst the contributor will be responsible for their own performance or demonstration, the Producer retains the right to stop the activity to protect the health and wellbeing of the contributor or others.
  • Production to co-ordinate safety on the shoot, liaising with the contributor to agree the scope of their contribution and ensure safety requirements are met e.g. providing equipment, contracting supporting services, monitoring working hours and personal welfare, etc.
  • Verify the contributor’s fitness to participate, both their physical and/or psychological wellbeing, proportionate to the demands and risks involved (See ‘Contributors Fitness to Participate’ in Related Topics)
  • Production risk assessment to be comprehensive – contributors who are experts would be expected to contribute to this process.
  • Monitor the contributor’s actions against the agreed scope of activities.

BBC Controlled

All relevant BBC Safety Guides and procedures apply, with BBC engaging all necessary team and contractors to design, plan and manage activities in the programme / event. Also:

  • Interviews - where we propose to interview a contributor with a ‘story to tell’, the unburdening of which could present risks to their psychological wellbeing, and particularly where they are either children, ‘vulnerable adults’ or grieving the loss of someone close to them, then, right from the outset, we should investigate the need for professional psychological assessment to help us plan and manage our relationship with them. As with all of our dealings with contributors, we must be open and honest with them, and empathetic to their situation. 

There is also guidance available for programme teams on managing the psychological safety and well-being of contributors to BBC programmes (see Useful Documents). 

Useful documents

Contributor topics

  • Children and Young PeopleGuideline to safe working with children (meaning anyone under the age of 18) who, due to their age, will likely have little experience of workplaces or a developed understanding of risk or danger.
  • ContributorsUnderstanding our duty of care to our contributors.
  • Contributors: Fitness to ParticipateA guide to the health of contributors performing demanding activities.
  • Schools and nurseriesA guide to recceing and/or recording at a working school or nursery.

Working with Third Parties topics

  • Contractors: Working withThis Guideline sets out our approach to working safely with contractors and includes access to our vetted contractor lists.
  • Contributors: Working withThis Safety Guideline provides guidance to those who work with contributors in the generation of content for our programmes or webpages, be it us filming / recording them or them providing us with their user generated content (UGC).
  • Freelancers: Working withA Safety Guideline to the engagement and management of ‘freelancers’ working at the BBC.
  • Independent Production Companies: Working withThe BBC needs to ensure that any Independent Production Company it commissions is able and competent to make the programme with due consideration for health and safety.
  • Monitoring and ReviewMonitoring and review are the ‘check’ part of the Plan–Do–Check–Act of our H&S management system.
  • Riggers: Selection ofThis Safety Guideline provides guidance to those who wish to engage riggers / rigging supervisors on productions.
  • Working with Third PartiesThis section lists the safety guidelines we have for when we work with third parties i.e. those who are not employed directly by the BBC.

Tools, guides and contacts

About this site

This site describes what the BBC does in relation to managing its health, safety and security risks and is intended for those who work directly for the BBC.

It is not intended to provide instruction or guidance on how third parties should manage their risks. The BBC cannot be held liable for how this information is interpreted or used by third parties, nor provide any assurance that adopting it would provide any measure of legal compliance. More information

Some links on this site are only accessible when connected to the BBC network