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The BBC Young Writers’ Award 2018 with First Story and Cambridge University

The British Broadcasting Corporation in association with First Story and Cambridge University - Entry Instructions

How to Enter

Submissions for the 2018 Award are now closed.

Find out how to enter and the terms and conditions

Entry dates

• Submissions for the BBC Young Writers’ Award 2017 will be accepted from Monday, 11th December 2017.
• The deadline for receipt of entries is 9am (GMT) on Monday 19th March 2018.

• Submissions must be made by the writer.

• Make your submission using the online Entry Form as early as possible before the deadline, with an adult’s permission if you are under 16 years of age.
• If you are unable to access the online Entry Form you can enter by post. Please read the relevant instructions below.

Instructions for Entering Online (Preferable Method)

1. Read the Entry Terms and Conditions below thoroughly to find out who can enter and what stories are eligible for the Award. Submission of an entry is taken as acceptance of all the Terms and Conditions.

2. Write and format your short story as per the following instructions:

• One entry per writer
• Written in English (with a Gaelic/Welsh version if appropriate - see clause 2.10)
• A maximum of 1,000 words
• Original fiction on any topic
• Typed on a computer
• Any font, 12pt, black
• Double spaced
• No page numbers
• Include a front page which details the Title of Story and the Word Count
• Do not include your name anywhere on the story (unless you are submitting a typeset file and it is unavoidable).

3. Save the short story as a Microsoft Word document (.doc or .docx) preferably, or as an Adobe PDF, with the Title of Story in the file name. (N.B. if the short story has already been published you can submit a typeset PDF file, but please remove the author name or title).

4. Complete the Entry Form online, including uploading your short story document.

Please note, in this Entry Form, you must:
• Provide your name, age, date of birth and nationality.
• If you are under 16: Ask an adult (e.g. your parent, guardian or teacher) to approve your entry and agree to the Award Terms and Conditions, by way of a check-box in the online form. The adult must provide their email address, telephone number and postal address (not the writer’s), their relation to you and the town/city and country in which you live. For the Top 50 shortlisted entries, if permission to enter was given by your teacher rather than a parent or guardian, the BBC will contact your teacher and ask for confirmation of permission from your parent or guardian.
If you are 16 or over: You must agree to the Award Terms and Conditions by way of a check-box and provide your email address, telephone number and postal address.
• The personal data provided will be used for the purposes of administering the Award and in accordance with the BBC’s privacy policy. The BBC will use the contact details provided to send general updates as to the progress of the Award by email. Your personal data, including your contact details, will not be used for any other purpose(s)

Instructions for Entering by Post

1. Read the Entry Terms and Conditions below thoroughly to find out who can enter and what stories are eligible for the Award. Submission of an entry is taken as acceptance of all the Terms and Conditions.

2. Click here for tips on getting started with writing your story.

3. Request a Postal Entry Form by sending a self-addressed envelope to Entry Form Request, The BBC Young Writers’ Award 2018 with First Story and Cambridge University, The London Readings Unit, Room 8015 Radio Drama, BBC Broadcasting House, W1A 1AA. We will endeavour to send you a form within two working days of receipt of your request.

4. Write and format your short story as per the following instructions:
• One entry per writer
• Written in English (with a Gaelic/Welsh version if appropriate - see clause 2.10
• A maximum of 1,000 words
• Original fiction on any topic
• Typed on a computer
• Any font, 12pt, black
• Double spaced
• No page numbers
• Include a front page which details the Title of Story and the Word Count
• Do not include your name anywhere on the story (unless you are submitting a typeset file and it is unavoidable).

4. Print six (6) copies of the typed short story (single or double-sided on white A4 paper).

5. Fill the Entry Form in and send it with six (6) copies of the short story in the post to: The BBC Young Writers’ Award 2018 with First Story and Cambridge University, The London Readings Unit, Room 8015 Radio Drama, BBC Broadcasting House, W1A 1AA.

Please note, in the Entry Form, you must:
• Provide your name, age, date of birth and nationality.
If you are under 16: Ask an adult (your parent, guardian or teacher) to approve your entry and agree to the Award Terms and Conditions, by way of a check-box in the form. The adult must provide their email address, telephone number and postal address (not the writer’s), their relation to you and the town/city and country in which you live. For the Top 50 shortlisted entries, if permission to enter was given by your teacher rather than a parent or guardian, the BBC will contact your teacher and ask for confirmation of permission from your parent or guardian.
If you are 16 or over: You must agree to the Award Terms and Conditions by way of a check-box and provide your email address, telephone number and postal address.
• The personal data provided will be used for the purposes of administering the Award and in accordance with the BBC’s privacy policy. The BBC will use the contact details provided to send general updates as to the progress of the Award by email. Your personal data, including your contact details, will not be used for any other purpose(s)

Important information

• Entries not submitted in accordance with the Entry Instructions and Entry Terms and
Conditions will not be eligible for consideration.
• No entries can be returned.
• Due to the volume of entries for the Award, there will be no acknowledgement of receipt for entries submitted by post. Entries submitted online will receive an automated acknowledgement screen upon success.
• If you have any questions about entering the Award, please email BBCYWA@bbc.co.uk. The Award administrators will respond as soon as possible. Please note that for any email correspondence to BBCYWA@bbc.co.uk, an automated reply will only be in response to the first email sent.

Entry Terms and Conditions

Please read this document in full to ensure that the writer whose work is due to be submitted and their story are eligible for the Award. Instructions on entering can be found in the Entry Instructions above.

1. THE AWARDS
1.1 In order to establish a manageable longlist all entries will initially be read by at least two (2) readers, all of whom have expertise in the literary field, against set criteria chosen by the Award Team.The best 50 stories will be put forward to the judges. The judges are responsible for together compiling a shortlist of five (5) outstanding short stories submitted for the BBC Young Writers’ Award 2018 with First Story and Cambridge University (“the Award”), from which they will select the winning story. See section 4 for further information on judging.

1.2 There will be five (5) awards for five (5) shortlisted stories. The shortlisted writers will:

• Be invited to attend the BBC’s Short Story Award 2018 ceremony on 2nd October 2018 (date subject to change) in Cambridge, when the winner of the BBC Young Writers’ Award will be announced live on BBC Radio 4’s Front Row.
• Have the opportunity to meet and talk to high-profile authors, publishers, agents and broadcasters.
• Have an exclusive guided visit around Cambridge University.
• Have their shortlisted stories published on the BBC, Cambridge University and First Story websites.
• Receive a copy of The BBC National Short Story Award 2018 with Cambridge University anthology.

1.3 There will be one (1) award for one (1) winning story, selected from the five (5) shortlisted stories. The winning award will be presented to the writer of the best, eligible short story in the opinion of the judges.

1.3.1 The winning writer will:

• Have their story recorded by a professional actor, produced and broadcast by the BBC.
• Be awarded with a personalised mentoring session with an adult author.

2. ELIGIBILITY
2.1 The Award is open to UK residents, including residents of the Isle of Man and the Channel Islands, aged 14 to 18 years-old on the submission deadline (9am GMT on Monday 19th March 2018) only. Proof of age, residence and nationality may be requested of shortlisted writers.

2.2 The story must not exceed one thousand (1,000) words.

2.3 Entries must be submitted by the writer, with an adult’s permission (e.g. parent, guardian or teacher) if you are under 16 years of age.

2.4 No more than one story per writer may be submitted. If more than one story is submitted, only the first story received will be considered.

2.5 Writers can only enter individually and not as part of a writing team.

2.6 The story entered must either:
(i) be unpublished; or
(ii) be first published in print by an established UK publisher/broadcast on a national radio station or television channel, or scheduled for publication/broadcast after 1 January 2017.

2.7 The story submitted must be, and by submission of the Entry Form, is warranted to:

(i) be an original piece of fiction and not a straight account of real events – either historical or current. Stories can feature well-known public figures from present day or from history (e.g. Taylor Swift or Charles Darwin) or can take place in historical eras (e.g. the Victorian era) or use real-life experiences as a creative springboard as long as the story is fictional. Fan-fiction will not be accepted. The writer warrants that they have not used material or depicted events that actually took place or used the personal details of any living persons in the story. As the stories will be published it is important that applicants do not include any personal details about themselves. If the story has been adapted, extracted or extended from an existing piece of published/broadcast fiction by the writer, including a piece published/broadcast or scheduled for publication/broadcast after 1 January 2017, please indicate where specified on the Entry Form.

(ii) be entirely the writer’s own work;

(ii) not infringe the copyright or any other rights of any third party;

(iii) not be defamatory of any living person or corporate body;

(iv) not contain obscene, offensive, or any other unsuitable material.

(v) be suitable for broadcast or publication by the BBC for audiences of all ages. Please see the following for further information: BBC Editorial Guidelines. If the story has troubling content the BBC may if required take advice from the NSPCC, and may refer to the relevant authorities in accordance with the BBC Child Protection Policy.

2.7.1 Further, by submitting the Entry Form the entrant warrants that they or the story submitted will not bring the BBC into disrepute. Breach of any of these warranties will result in disqualification of the entry.

2.8 The Award is not open to employees of the BBC, BBC Group company, First Story, Cambridge University, or anyone connected with the Award or their direct family members. Proof of identity and eligibility may be requested.

2.9 The former winning writers and any story previously entered into the BBC Young Writers’ Award 2015, 2016 and 2017 are ineligible. It is the entrant’s responsibility to check they have not entered a story previously.

2.10 Entries are limited to stories written in English, or if written in Gaelic or Welsh must include a translation.

3. COPYRIGHT AND TERMS OF USE
3.1 By submitting a story for the Award the entrant hereby acknowledges and agrees that the winning or any other shortlisted story:

3.1.1 may be read out or reproduced in a BBC programme, that is then:
(i) broadcast (in whole or in part) (including repeats and trails) on the BBC's publicly funded services which includes its radio services and via the BBC's website and on-line services (including on the BBC’s iPlayer), as well as featured in a BBC podcast available for permanent download; and
(ii) (should the BBC decide to do this) made available, sold and distributed (in whole or in part) together with other content and on compilations for audio publication;

Such uses would be subject to a separate agreement between the entrant and the BBC (as applicable), including payment of broadcast fees and royalties in accordance with the BBC’s appropriate standard terms and conditions for use of the work. The entrant agrees to accept the BBC's appropriate standard terms and conditions for these uses. Further to this, by submitting the story the entrant confirms there is no restriction in respect of the story, which would prevent the above.

3.1.2 will be available for publication on the BBC website at www.bbc.co.uk, Cambridge University and First Story, free of any fees or royalty payments.

3.2 By submitting a story the entrant agrees that the BBC may in its sole discretion edit, adapt or abridge it for the sole purposes of broadcast and other activities set out above.

3.3 In the event that an official BBC Young Writers’ Award Anthology containing the shortlisted entries is published the writer (or publisher/broadcaster if the story has previously been published/broadcast) will be deemed to have granted the rights for such publication and distribution (including via electronic distribution such as Kindle, Kobo or Nook devices), and for future award publications, and they or their agents will clear the necessary rights for such publication and distribution. The rights for publication will be non-exclusive, with no bar on publication rights elsewhere and the Anthology will include full acknowledgement of any existing publication containing the winning story or stories.

4. JUDGING
4.1 The BBC Young Writer’s Award 2018 with First Story and Cambridge University will be looking for the best new writing from young people emerging since 1 January 2017. Eligible entries will be judged on the following criteria:

- Quality of writing
- Originality, imagination and creativity
- Sentence structure and language
- Writer’s ability to tell a story, capture the reader and hold their attention

4.2 Judging of the Award will be in three stages:

Stage 1: All entries will be read and judged by experienced readers against the Award criteria. All entries will be read by at least two (2) readers. The best fifty (50) stories will then be put forward to the five judges;

Stage 2: All five judges will together select a shortlist of five (5) outstanding short stories submitted for the Award;

Stage 3: The judging panel will together discuss and agree on the winning story. In reaching its decisions, the judges will adopt a preferential voting system. In the unlikely event of there being a tie decision, the Chair will have the casting vote.

4.3. All entries will be read and judged anonymously.

4.4 Shortlisted and winning writers will be contacted by email or telephone, either personally if they are over 16 or via the adult that approved their entry if they are under 16.

4. 5 The judges’ decision is final and no correspondence will be entered into.

4.6 The judging will be fair and independent. The judging panel will be appointed by the Award Team and will comprise a guest panel of five judges, including the chairperson who is a representative from the BBC. All judges are required to declare any financial interests in relation to any entrants.

4.7 This award complies with the BBC’s editorial guidelines. Any permitted reference to the
Award by the winner and shortlisted writers will be outlined by the BBC. Please see:
http://www.bbc.co.uk/editorialguidelines/guidelines/interacting-with-our-audiences/awards

5. ADMINISTRATION AND COMMUNICATION
5.1 The Award Committee is responsible for administering the Award and will consist of representatives from the BBC.

5.2 For entries submitted online, an Entry Form must be submitted at https://bbc.lvis.io/bbcywa/ by 9am GMT on Monday 19th March 2018. If entries for the Award are submitted by post, then a Postal Entry Form and six (6) copies of the short story must be received at The BBC Young Writers’ Award 2018 with First Story and Cambridge University, The London Readings Unit, Room 8015 Radio Drama, BBC Broadcasting House, W1A 1AA by 9am (GMT) on Monday 19th March 2018.

5.3 The shortlist is likely to be announced on 23rd September 2018 and the winner on 2nd October 2018 (dates subject to change). Both announcements will be published on the BBC website (www.bbc.co.uk/ywa), First Story website (www.firststory.org.uk) and Cambridge University websites (https://www.ice.cam.ac.uk/bbcshortstory). Please check back on the websites for updates. In addition, if it is deemed appropriate a list of stories highly commended by the judges will also be published on the website as an addendum to the announcement of the shortlist. By entering the Award, the entrant consents to their name and the title of their story being published on the website in the event only of their story being shortlisted or commended by the judges.

5.4 Writers must provide their name, age and nationality. For entrants who are under 16, an adult (e.g. parent, guardian or teacher) must approve the writer’s entry and provide their email address, telephone number and postal address, their relation to the entrant and the town/city and country in which the writer lives. For the Top 50 shortlisted entries, if permission to enter was given by a teacher rather than a parent or guardian, the BBC will contact the teacher and ask for confirmation of permission from the writer’s parent or guardian. Writers who are 16 and over must provide their name, email address, telephone number and postal address. Please note that the entry form is hosted and provided by a third party supplier on behalf of the BBC, Monterosa. The BBC will only ever use personal details for the purposes of administering this Award, and will not publish them or provide them without permission to anyone not involved in the administration of this Award. The BBC will share the names, ages, and region of residence of the five shortlisted writers securely with Cambridge University and First Story. Personal details will be kept up for as long as necessary for the purposes of administering future Awards, such as for example, to maintain an accurate record of the Award. We will securely destroy your personal information when it is no longer required to carry out this function. If you would like to know more about the BBC’s privacy policy, please see http://www.bbc.co.uk/usingthebbc/privacy/privacy-policy.

5.5 The Award Committee will not acknowledge receipt of entries and does not accept any responsibility for late, lost or damaged entries. Proof of sending is not proof of receipt. Entries submitted online will receive an automated acknowledgement.

5.6 Entrants must supply full details as required above, and comply with all rules to be eligible for the Award. Ineligible, obscene or fraudulent entries will be automatically disqualified.

5.7 Please note that no stories entered can be returned.

5.8 The Award Committee reserves the right to cancel this Award at any stage, if deemed necessary in its opinion, or if circumstances arise outside of its control.

5.9 The Award Committee reserves the right to refuse entry to the Award for any reason at its absolute discretion.

5.10 By submitting a story the entrant and adult agrees in the event of being shortlisted or winning the Award to make every attempt to attend the Award ceremony on 2 October 2018 (date is subject to change), and to also undertake a mutually acceptable limited programme of activities to promote the Award particularly immediately after the shortlist and winner is announced. We will provide travel and accommodation, and some refreshments and special assistance if required or requested, for shortlisted writers and one adult to attend the Award ceremony. Each shortlisted writer can invite a further three guests who are aged 14 and over to the Award ceremony, however they will be responsible for covering their own costs related to attending. All young writers will need to be accompanied by a parent/guardian or chaperone.

5.11 By submitting a story the entrant and adult agrees in the event of winning the Award to make every attempt to participate in a personalised mentoring session with an adult author at a mutually agreed venue and at mutually agreed time. All young writers must be accompanied at all times by a parent or guardian. We will endeavour to make sure that this session is carried out in person and, if required, provide travel, meals and overnight accommodation for the winning writer and their chaperone. All young writers will need to be accompanied by a parent/guardian or chaperone. If the session cannot take place in person, then it will take place via email/phone.

5.12 The entrant agrees that they will contribute where possible to press and publicity activities for the Award and hereby grant the BBC and its partners all necessary rights in their contribution for press/publicity activities for the Award for all media in perpetuity. The entrant agrees to obtain the BBC’s prior written consent before taking on any of its own press or publicity activity relating to their involvement in the Award. In the event that the entrant is informed that their story has been shortlisted or won the Award, the entrant must not publish or otherwise let it be publically known of this fact (such as via online forums such as twitter, Facebook etc.) until such time as the official announcement is made, failing which the Award Committee may at its sole discretion disqualify the entry and revise the shortlist and (if applicable) winning entry.

5.13 Entrants will be deemed to have accepted these rules and to have agreed to be bound by them when entering this Award. The Award Team may at its sole discretion disqualify the entry and/or reclaim any award and revise the shortlist and (if applicable) winning entry, if it considers that the entrant has not complied with the terms and conditions contained herein (such as that the work is not original, fictional, and entirely the writers’ own work).

5.14 An adult who approves an entry for a writer shall be deemed by the act of ticking the consent box and providing their contact details on the Entry Form, to have obtained the writer’s informed consent and approval of all terms and conditions contained herein and to have taken on the responsibility of guaranteeing and procuring the writer’s compliance with the terms and conditions set out herein. If such adult has failed to do so, the Award Committee may at its sole discretion disqualify the entry and/or reclaim any award and revise the shortlist and (if applicable) winning entry.

5.15 The entrant acknowledges and agrees that to the extent permitted by law, the BBC, its partners and any other person(s) in connection with the Award will not be liable for any loss or damage (whether such damage or losses were foreseen, foreseeable, known or otherwise) including financially and/or to reputation and/or disappointment, suffered by any entrant or parent/guardian/teacher on behalf of a writer entering the Award or as a result of accepting any Award.

5.16 These rules and the entry submitted in accordance with them shall constitute a contract governed by the exclusive laws and the exclusive jurisdiction of the courts of England and Wales.