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BBC Radio 3 Proms Poetry Competition Terms and Conditions

  1. The competition is open to all UK residents (including Channel Islands and the Isle of Man) aged 12 or over on June 14th 2019
  2. Entrants must not be employees of the BBC, BBC Group or associated companies, their close relatives or any person connected to the competition. Proof of age, identity and eligibility may be required.
  3. Entrants are required to submit a poem about a piece of music in this year’s Proms season 2019. Entries should not be longer than 25 lines and take no more than approximately 1½ minutes reading time.
  4. The competition opens on Friday June 14th at 8am. Entries, comprising the poem and a completed application form which can be downloaded from http://www.bbc.co.uk/programmes/articles/30YT2pw4mHZm76lm54b9zjC/poetry-competition can be submitted by:

  • Email to: promspoetry@bbc.co.uk, or
  • Post to: Proms Poetry Competition, 7th Floor, Zone D BBC Broadcasting House, Portland Place, London W1A 1AA.

All entries must include one copy of the poem plus a completed application form.

No other method of entry is permitted.

5. Entries must be received by 23.59 on Sunday August 18

2019. Entries received after this will not be considered. Entries will not be returned so please remember to keep a copy.

6. Each entrant can enter only once, only the first entry will be considered and all other entries will be disregarded. Entrants younger than 16 will need permission from a parent or guardian to enter.

7. Entrants will be assessed in two age categories: 12-18 and 19 and over (age of entrant on June 14th 2019).

8. Entries must not contain defamatory, obscene, offensive, violent or any other unsuitable language.

9. Entries must be suitable for BBC broadcast. All entries must be completely original so as not to breach any third party copyright. The BBC accepts no liability if entrants ignore these rules and entrants agree to indemnify fully the BBC against any claims by any third party arising from any breach of these rules.

10. Entries will be judged on the following criteria:

      • the quality of the writing;
      • imagination; and
      • the effectiveness in conveying a creative response to the specific piece of music from this year’s Proms season which has inspired the poem.

11. Entries will be judged through the following process:

      • All entries will be reviewed by the Proms Plus production team. 25 entries in each age category will be shortlisted;
      • The shortlisted entries will be reviewed by a judging panel consisting of Ian McMillan, presenter of Radio 3’s The Verb, poet Malika Booker, Judith Palmer director of the Poetry Society.
      • the judging panel will select one winning poem from each of the two age categories.

12. The judging panel’s decision as to the winners is final and no correspondence will be entered into.

13. Winners will be contacted by a member of the BBC Proms Poetry Competition production team by Monday September 2nd at the latest.

14. The prize will consist of the winners’ and runners up poems being read out in a Proms Plus event recorded at the Proms Plus hub at Imperial College Union on Thursday September 12th 2019. This event will be broadcast following the Proms broadcast on Radio 3 on 12th September 2019. The winners and 1 guest/ guardian must be able attend the Proms Plus recording and be interviewed on 12th September, and they are given a pair of tickets for the Proms concert that evening. The runners up are also invited to attend that recording and they are given a pair of tickets for that night’s concert but they are not interviewed in the recording though their poems are read out.

15. The prize must be taken as stated and cannot be deferred. There will be no cash alternatives.

16. Entrants (or their parent or guardian if the entrant is under 18) agree to grant the BBC a non-exclusive licence to use entries for all the purposes of the competition across all media including any online platforms under their control.

17. The BBC does not accept any responsibility for late or lost entries due to the postal service, email system or server. Proof of sending is not proof of receipt. The BBC, its sub-contractors, subsidiaries and/or agencies cannot accept any responsibility whatsoever for any technical failure or malfunction or any other problem which may result in any entry being lost or not properly registered.Please be aware that sending personal data by email may not be secure as email messages can be intercepted

18. The BBC reserves the right to cancel this competition or amend these terms and conditions at any stage, if deemed necessary in its opinion, or if circumstances arise outside of its control.

19. By entering the competition, entrants and, where applicable, their parent/guardian, warrant that they have legal capacity to enter the competition and agree to be bound by these terms and conditions.

20. These rules are governed by the laws of England and Wales.

21. The BBC’s code of conduct for competitions applies to this competition. You can read more about it here: http://www.bbc.co.uk/editorialguidelines/guidelines/appendix2

PRIVACY NOTICE:

Thank you for your interest in the BBC Radio 3 Proms Poetry Competition. We have a legitimate interest to process the personal information that you provide to us: to administer our competition and, in relation to the personal information of any competition winners, to assist us with the promotion of our future competitions.

All personal details will be securely destroyed once the competition has ended, except the personal information of the competition winners which will be kept for a further 24 month period in order to assist us with the promotion of our future competitions. After this period, your personal information will be destroyed in line with the BBC’s Corporate Retention Schedule.

Your application will be passed to the judges and the names of winners will be made public. If you are entering the 12 – 18 competition, your name and address will be omitted from your application form when it is passed to the judges. Your contact details will be passed to The Poetry Society if you have ticked the box to consent to your contact details being passed to The Poetry Society for the purposes of receiving a newsletter. Other personal information, (i.e. contact details) will not be passed to any third party outside the BBC without your consent, unless we are required to disclose such information by law.

Data protection law gives you certain rights in relation to your personal data, including the right to request access to or portability of your personal information, rectification of your personal information or restrictions of its processing, and the right to object to processing.

If you have any questions about how the BBC handles your personal information or, if you wish to contact the BBC to exercise your rights in relation to your personal information, please visit http://www.bbc.co.uk/usingthebbc/privacy.

If you raise a complaint with the BBC about the way it has handled your personal data and you are dissatisfied with the BBC’s response, you are entitled to lodge a complaint with a supervisory authority. In the UK, the supervisory authority is the Information Commissioner’s Office (ICO), which can be contacted at: https://ico.org.uk/concerns/.

If you consent to receiving a newsletter from The Poetry Society, you may withdraw your consent at any time by contacting The Poetry Society directly.

For further information please visit http://bbc.co.uk/promspoetrycompetition

Competition details and how to enter