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Proms Encore Privacy Notice

Your trust is very important to us. This means the BBC is committed to protecting the privacy and security of your personal information.

It is important that you read this notice so that you are aware of how and why we are using such information. This privacy notice describes how we collect and use personal information about you during and after your relationship with us, in accordance with data protection law.

You can find additional information in our Privacy and Cookies policy here: http://www.bbc.co.uk/usingthebbc/privacy/privacy-policy/

The BBC will collect and process the personal information that you have provided to us about yourself. This personal information is:

  • Name
  • Email Address
  • Prom related story

Please do not send us anything that:

  • is defamatory or illegal
  • is inappropriate (e.g., offensive, sexually explicit, indecent, disruptive)
  • puts children at risk
  • infringes anyone’s rights and privacy
  • identifies someone else, including in photos (unless you have their permission, or it they are under 16, the consent of their parent or guardian)

It may be the case that the data you provide includes special category data such as Racial and Ethnic background data which may be evident from any visual imagery or audio files you provide. Where the BBC processes Racial and Ethnic background data, this will be on the grounds of substantial public interest for processing data in connection with producing broadcast content.

The personal information that you provide will be processed securely for the purposes of considering prom stories that will be used within the programme.

The legal basis on which the BBC processes your personal information is on the basis of the BBC’s legitimate interests in producing the proms content.

We will share information you provide with Livewire Pictures for the purpose of collecting the information about your prom stories. Livewire has been commissioned to produce the BBC Proms Encore series for BBC 2.

The BBC and Livewire Pictures are ‘controllers in common’ of this information. This means that the BBC and Livewire will separately decide what your personal information is used for, and the ways in which it is processed.

If your story is chosen, Livewire Pictures will contact you via the contact details you provide to obtain further contributions. This may be via email, telephone or in writing.

Livewire’s privacy policy will apply to any personal data that they collect in their own capacity as a data controller. Further information is available at the following link:

The BBC will retain your information until the end of the Proms series. At which point, your personal data will be deleted.

If you have any questions about how the BBC handles your personal information, or you wish to find out about your rights, please visit the BBC’s Privacy and Cookies Policy as mentioned above. You will also be able to find out more information about how the BBC processes your information and how you can contact the BBC’s Data Protection Officer. Where there is inconsistency between those documents and this notice, this notice shall prevail.

If you raise a concern with the BBC about the way it has handled your personal information, you are entitled to lodge a concern with a supervisory authority. In the UK, the supervisory authority is the Information Commissioner’s Office (ICO) and they can be contacted here: https://ico.org.uk/global/contact-us/