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Application Instructions and Terms and Conditions

BBC Student Critics’ Award with First Story and Cambridge University

Application Instructions

Please note the deadline for the 2019 BBC Student Critics’ Award with First Story and Cambridge University has now passed. Any queries about the application process can be emailed to bbcsca@bbc.co.uk

Terms and Conditions

1. THE STUDENT CRITICS’ AWARD
1.1 The 2019 BBC Student Critics' Award with First Story and Cambridge University (SCA) gives selected groups of 16–18 year olds around the UK the opportunity to participate in the 2019 BBC National Short Story Award with Cambridge University (NSSA): to read, listen to, discuss and critique the five stories shortlisted for the NSSA by the judges, and have their say.

1.2 Up to 600 16–18 year olds will be selected to participate in the 2019 Student Critics’ Award.

1.3 Each group selected will receive:
• A teaching resource on the short story form, that includes creative cross-curricular activity ideas, and manuscripts and audio of the short stories covered
• A bespoke discussion guide for the five stories shortlisted for the 2019 BBC National Short Story Award with Cambridge University
• Individual copies of the official 2019 Anthology of the stories shortlisted for the BBC National Short Story Award with Cambridge University
• The offer of live or online interactions with writers, judges, members of First Story’s network, and staff and students from Cambridge University Faculty of English
• A press release template and media guide to aid local media coverage
• A certificate for the group

2. ELIGIBILITY
2.1 The Student Critics’ Award is open to any group of 16 – 18 year olds from a school, sixth form college or library across the UK.

2.2 Groups of 20 participants or over are preferred, but smaller groups will be considered.

2.3 To be eligible, each group must:

2.3.1 Complete an application form online at https://bbc.lvis.io/BBCSCA or by post by the deadline of 9am (GMT) Monday 29 April 2019. Please note this deadline has now passed - this information is for reference only.

2.3.2 Assign an adult who will act as the main point of contact and lead the group’s participation. This can be a teacher, headteacher, school or public librarian, or youth group leader.

2.3.3 Ensure at the start of the SCA they have permission of the participants’ parents/guardians to be involved.

2.3.4 Agree to work to the timetable if selected, as follows:
• 13th May 2019 The lead adult of all selected groups to be notified by email or telephone (please note, we will endeavour to contact you in advance of this date).
• 20th May 2019 The lead adult confirms participation and numbers of the group and secures parental/guardian permission
• 27th May 2019 The lead adult receives the teaching resource on the short story form and the manuscripts and audio files of the short stories covered
• 6th September 2019 Groups tune in or host a listening party as the 2019 shortlist is formally announced on Front Row at 7.15pm
• 9th September 2019 The lead adult receives the bespoke discussion guide and individual copies of the 2018 Anthology
• 9th September – 30th September 2019 The groups work through the bespoke discussion guide and 2019 Anthology, listen to the stories and writers’ interviews. Any visitors or filming will take place at this time, and all content should be captured during this period
• 23rd September 2019 Deadline for groups to supply any content requested
• 1st October 2019 Groups tune in or host a listening party as the NSSA winner is announced on a short story edition of Front Row at 7.15pm, live from BBC Broadcasting House.

2.3.5 Provide content and supporting material to the BBC, including photographs, film clips, reviews (see clause 4.1 for more details).

2.3.6 Allow the BBC to film or record a selection of participants for on-air or online promotion if requested.

2.3.7 Promote your group’s participation to the local community and to local media.

2.3.8 Provide feedback to the BBC on the experience and its impact on the participants, either by completing a survey or participating in a telephone interview.

2.3.9 Ensure your discussions and comments are respectful and mindful of the guidance provided in the teaching resources about discussing literary works.

3. SELECTION

3.1 The BBC aims for a diverse mix of groups to participate in the BBC Student Critics’ Award with First Story and Cambridge University.

3.2 The groups for the BBC Student Critics’ Award with First Story and Cambridge University will be selected based on the following criteria:

• Geographical region
• Size of group
• Gender of participants
• Type of group (school, sixth-form college, library, other)
• Indicators of economic and/or cultural deprivation, and performance
• Responses to the questions:
o What do you think your group would get out of the experience?
o What would your group do to celebrate the Student Critics’ Award? How would you capture your experience?
o What would your group do to involve others (e.g. other students in your school, parents, a local bookshop or library/school, a local author, etc)?

3.3 The lead adult of selected groups will be contacted personally by email or by telephone. If you are not contacted by 13th May 2019, you can assume that your application has not been successful.

3.4 The selection decision is final and no correspondence will be entered into.

3.5 The selection will be fair and independent. The selection will be made by the BBC, supported by First Story and Cambridge University as required.

4. COPYRIGHT AND TERMS OF ENGAGEMENT

4.1 By applying to the Student Critics’ Award, the entrant hereby acknowledges and agrees that they will supply creative content (including audio, photographic, video and written content) capturing their group’s experience and hereby agree on behalf of all contributors involved that the content may be read out or reproduced in a BBC programme, that:

4.1.1 may be broadcast (in whole or in part) (including repeats and trails) on the BBC's publicly funded services which includes its radio services and via the BBC's website and online services (including on the BBC’s iPlayer), as well as featured in a BBC podcast available for permanent download

4.1.2 may be made available, sold and distributed (in whole or in part) together with other content and on compilations for audio publication (should the BBC decide to do this)

4.1.3 may be made available on the websites, apps and social media channels of the BBC, First Story and Cambridge University.

4.1.4 may be used for promotional purposes around the Student Critics’ Award and the National Short Story Award, in perpetuity.

4.2 All visitors to the groups’ setting (e.g. BBC staff, writers, judges, etc) are required to read the BBC’s Code of Conduct and agree to adhere to it. Please see: http://downloads.bbc.co.uk/foi/classes/policies_procedures/bbc_code_of_conduct_acc.pdf.

4.2.1 All visitors to the groups’ setting are required to sign a BBC Personal Disclosure Form. Visitors can be DBS checked upon request to comply with the policy of the school/library.

4.2.2 The lead adult or someone over 18 in a position of responsibility (e.g. another teacher) needs to be in attendance at all times for any events. All visitors to the groups’ setting will need to be accompanied by a school staff member at all times.

5. ADMINISTRATION AND COMMUNICATION

5.1 The BBC is responsible for administering the Student Critics’ Award, supported by First Story and Cambridge University.

5.2 If applications for the Student Critics’ Award are submitted by post, then a Postal Application Form must be received at The BBC Student Critics’ Award with First Story and Cambridge University, The London Readings Unit, Room 8015, Radio Drama, BBC Broadcasting House, W1A 1AA by 9am (GMT) Monday 1 April 2019. For applications submitted online, an Application Form must be completed at 9am (GMT) Monday 1 April 2019.

5.3 The BBC will not acknowledge receipt of applications and does not accept any responsibility for late, lost or damaged applications. Proof of sending is not proof of receipt. Applications successfully submitted online will receive an automated acknowledgement message on-screen; the lead adult will not receive an automated message to the email address provided.

5.4 Entrants must provide the name, e-mail address, telephone number and postal address of the lead adult of the group.

5.5 Entrants must provide the gender, age, and nationality of the participants in the group.

5.6 The Award team reserves the right to cancel the Student Critics’ Award at any stage, if deemed necessary in its opinion, or if circumstances arise outside of its control.

5.7 The Award team reserves the right to refuse application to the Student Critics’ Award for any reason at its absolute discretion.

5.8 The lead adult agrees on behalf of the group to contribute to publicity and promotional activities, including events, for the Student Critics’ Award and hereby grant the BBC all necessary rights in their contribution for press/publicity activities for the Student Critics’ Award and the BBC National Short Story Award for all media in perpetuity. The entrant agrees to obtain the BBC’s prior written consent before taking on any of its own publicity or promotional activity relating to their involvement in the Student Critics’ Award.

5.9 Entrants will be deemed to have accepted these rules and to have agreed to be bound by them when applying for the Student Critics’ Award. The Award team may at its sole discretion disqualify the application, if it considers that the entrant has not complied with the terms and conditions contained herein.

5.10 These rules and the application submitted in accordance with them shall constitute a contract governed by the exclusive laws and the exclusive jurisdiction of the courts of England and Wales.