(Mandatory Referrals are part of the BBC's editorial management system. While they will not, in themselves, meet the Principles in the Editorial Guidelines, they are an essential part of the process to ensure compliance and must be observed.)
Referrals to Director Editorial Policy and Standards
All requests for untransmitted or otherwise unused material, including notes, by the police and/or in connection with court proceedings, possible court proceedings or other procedures which may regard the material as evidence (such as disciplinary hearings by regulatory bodies), must be referred to Programme Legal Advice and Director, Editorial Policy and Standards.
The re-use, reversioning and making available of archive material must take account of any findings of breaches of editorial standards by the Editorial Complaints Unit, the Editorial Standards Committee of the BBC Trust or their predecessors, and of code breaches recorded by Ofcom or previous regulators. Any proposal to re-use such material must be referred to the relevant senior editorial figure or, for independents, to the commissioning editor. Referral must also be made to Editorial Policy.
All requests for transmitted material in connection with court proceedings, or other procedures which may regard the material as evidence (such as disciplinary hearings by regulatory bodies), must be referred to Programme Legal Advice and Editorial Policy.
When our use of the archive may cause distress to the contributors, victims or their relatives or close friends, their views should be sought where possible. If they object to re-use, any proposal to do so must be approved by a senior editorial figure or, for independents, by the commissioning editor.
When any proposed re-use of material may not have been covered by the original fee paid to contributors or others involved in the production of content, Talent & Rights Negotiation Group must be contacted as necessary in sufficient time for any legal obligations to be assessed and fulfilled.
The re-use of secretly recorded archive material must be referred before broadcast to a senior editorial figure or, for independents, to the commissioning editor. A record must be kept of the decision.
Any plans to re-use, reversion or make available archive material featuring members of the Royal Family or the Royal Palaces (except for news material showing members of the Royal Family carrying out public duties) must be referred to the BBC's Royal Liaison Officer.