Data capture

Before setting up a database the data must be collected. This can be done using a data capture form.

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A data capture form is designed to collect specific data.

A form completed by a customer buying a car from a showroom is an example of a data capture form.

Car showroom pc with data capture form onscreen and forecourt visible through the windowAn example of a data capture form for a car showroom

Data capture forms often use boxes or a set amount of spaces and occasionally provide examples too. This is to make sure each field is completed correctly.

Data is often entered as a code in a database, for example in the data capture form, Y is used for Yes and N for No. Codes like this are used because they:

  • are quicker to type in
  • use less disk space
  • are easy to validate
  • make searching the database easier as data is entered in a standard format