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Meetings: agenda setting

Introduction

This module focuses on the language of meetings, which are central to business communication. Most meetings have an agenda - a list of matters to be discussed in the meeting. When you decide what to talk about in the meeting, you 'set the agenda'. The person in charge of the setting the agenda and running the meeting is the 'chairperson'.

Think

Imagine that you are the chairperson in a meeting. It is the start of the meeting and you are telling your colleagues about the items on the agenda. What phrases might you use?

Listen

Now you're going to listen to two audio clips about setting agendas for meetings. Both clips are from the start of meetings and feature a chairperson listing the points on the agenda. As you listen, see if you can hear some of the phrases above.


Check understanding

Check your understanding by reading the scripts below:

Clip 1
Sarah: Right then, Alex, let's get down to business. On the agenda today for our public relations meeting are the research project, the launch of the website, the timeline for press releases, and the executary of the year award. Are you quite happy with those points?
Alex:Yeah, that's fine. If you could go through them in order, that'd be great.
 
Clip 2
Alex: OK everybody, thanks for coming. Let's keep this meeting fairly brief, really just a couple of things on the agenda. First of all, as you can see, the news on the book re-launch; and secondly, the office move; and finally, we'll have a little bit of time for any other business.

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Language Expert

Our expert explains more about disagreeing and interrupting in business meetings.