Things To Do:
Generic Terms & Conditions for Collaborating Organisations
Your participation in Things To Do is subject to the following terms and conditions. These t's&c's were last updated in November 2013.
For you to be registered with Things To Do you must be a publicly-funded or not-for-profit organisation.
It is important that you understand that registering with Things To Do and being described on Things To Do as a "partner" does not necessarily mean that you have entered into a "Public Value Partnership" with the BBC as described in the BBC's Editorial Guidelines.
When you register you will join a Things To Do project and any activity you wish to be included on Things To Do must therefore relate to Things To Do projects (e.g. Stargazing Live) - these are subjects raised by BBC television and radio programmes, and other specific campaigns and/or BBC-driven projects.
When you add your activity it must comply with the following criteria:
it must happen on a specific time and date;
it must include active participation or learning and/or be designed to engage new audiences in the underlying goal of the project. (This means that activities such as spectator events and performances are not eligible. A guided tour of a museum or gallery exhibition may satisfy this criterion provided there is a sufficient degree of participation. Interactive exhibitions that do not have an element of face-to-face interaction will not be eligible unless they are linked to a BBC educational project that is designated as having national impact, such as the BBC's World War One Centenary.);
it must be free of charge to the public or be run on a cost-recovery basis (but may be sited within a paid-for visitor attraction). "Cost-recovery basis" means charging a price to recover the cost incurred in organising your activity, but which is no greater than the costs actually incurred and which makes no contribution to fundraising and/or profit etc). Cost-recovery overheads related directly to your activity can be included. These can include activity-specific equipment and materials, venue hire, trainers and staffing, promotional materials or insurance. Non-activity specific overheads cannot be included;
it must be accessible to the general public including those with disabilities if reasonably practicable (and you must advise us whether your activity is accessible to people with disabilities or not); and
it must comply with any Project Specific Criteria (see section 3 below).
Without prejudice to the foregoing, the BBC reserves the right not to accept you or your activity if it is not editorially appropriate to do so. In making its assessment, the BBC may take into account previous activities you have undertaken (including but not limited to considering the cumulative effect of individual activities) and any campaigning or other activity that may be considered to affect the BBC's impartiality or bring the BBC into disrepute.
Use of Things To Do
Where the BBC supplies you with branded promotional and educational materials, you will:
provide such materials free of charge to the public;
not alter or modify such materials unless otherwise advised by the BBC; and
not attach such materials directly to any commercial products or activity.
You must include on Things To Do all details related to the cost of attending or participating in your activity (including entry fees).
You will provide feedback to the BBC on use of Things To Do if required.
You acknowledge that the BBC or Culture24 (the organisation which gathers data for cultural sector activities to include in Things To Do) may contact you regarding project initiatives and changes to Things To Do.
When entering your activities into Things To Do, the information should contain only content that:
is clearly relevant to the BBC radio or television programme, or other campaign;
is suitable for the likely audience, which may be children;
does not feature the name of any sponsor or organiser in the title;
does not promote a particular political or religious cause;
is free from any sponsorship details, product advertising or promotions for commercial activity and free from any promotion of charitable fund-raising activities; and
is factually accurate,
and you are responsible for ensuring that such information is regularly updated and refreshed in order to ensure that it remains factually accurate.
When entering data into Things To Do you may include a link to a page on your own website, however, this page should only contain content that is:
clearly relevant to the content of the BBC page where the link is placed;
suitable for the likely audience, which in some cases may be children;
regularly updated and refreshed;
free to access;
free from any suggestion that the BBC endorses you or any other organisation, or any of your views or opinions or of any other organisation;
free from any suggestion of a BBC endorsement of any commercial product or activity; and
In any event, the BBC reserves the right not to publish this link if the site does not comply with BBC Editorial Guidelines on linking:
http://www.bbc.co.uk/guidelines/editorialguidelines/page/guidance-links-feeds-summary, on the basis, for example, that the site features sponsorship detail, product advertising, promotions for commercial activity or charitable fund-raising activities.
The BBC reserves the right not to publish information if it is not editorially suitable (including but not limited to not meeting BBC Editorial Guidelines).
The BBC may from time to time, and in accordance with BBC Editorial Guidelines, allow fund-raising activities to appear on Things To Do where these activities relate to any of the cross-BBC charity fundraising initiatives.
The BBC may notify you of new projects which have been published on Things To Do including any additional eligibility criteria and other requirements that are specific to that Things To Do project ("Project-Specific Criteria"). In all cases, your activity should have a direct link to the specific Things To Do project and adhere to all Project-Specific Criteria as may be updated from time to time. This may require that certain health and safety requirements are met in order for your activity to be registered.
Bear in mind these projects and the Project-Specific Criteria may be updated from time to time, so you should check before starting to contribute new types of activities to Things To Do.
The BBC may from time to time decide that an activity already featured under one Things To Do project may be more suitable for inclusion under a different Things To Do project (for example, in the event that a new Things To Do project is introduced). In these circumstances, the BBC may change the activity listing to the new Things To Do project, (but will notify you in advance of this happening), or may request that you change the activity listing to the new Things To Do project.
Supply of XML Feeds
You may supply an XML feed to Things To Do in respect of your activities, subject to the following conditions:
you must obtain prior written approval from the BBC;
you must liaise on an on-going basis with the BBC to ensure that your XML feed continues to satisfy the technical and policy requirements of the Things To Do site and these Terms and Conditions;
your XML feed must contain no reference to any commercial activities, sponsorship or fundraising;
you take responsibility for moderating the content of the XML feed to ensure compliance with these Terms and Conditions at all times; and
the BBC reserves the right to withdraw its approval for supply of your XML feed.
Publicity and Intellectual Property
You must not do anything that could give the impression that the BBC is endorsing any commercial product or activities or endorsing you or any other organisation, or any of your views or opinions or of any other organisation.
You must not use your activity to advertise or promote any services provided by you that are not directly linked to the activity.
You must seek the BBC's approval before any reference of your involvement with Things To Do is published on your website, distributed through publicity materials, press releases or other publicity materials.
You must seek the BBC's approval of any proposed television and radio publicity for your activity at an early stage in the publicity planning process, and before plans for any such activity are finalised.
All copyright, trade marks, design rights, patents and other intellectual property rights (registered and unregistered) in and on any project-related materials produced by the BBC for use at activities shall remain vested in the BBC and/or its licensors.
The names, images and logos identifying the BBC or third parties and their products and services are subject to copyright, design rights and trade marks of the BBC and/or third parties. Nothing contained in these terms shall be construed as conferring any licence or right to use any trade mark, design right or copyright of the BBC or any other third party.
You must seek the BBC's written permission and must sign a trade mark licence to use any BBC logos or trade marks. This includes not only the BBC blocks logo, but words and logos such as "Springwatch" or "Autumnwatch". Requests should be sent to your regular BBC Learning contact or firstname.lastname@example.org with 'trade mark agreement' in the subject line.
Copyright in any material owned by you will remain with you and you can continue to use the material in any way including allowing others to use it.
You hereby grant to the BBC an irrevocable royalty-free licence to publish any images you provide for Things To Do in all media in perpetuity for the purposes of promoting your activity, and you warrant that such use by the BBC will not infringe the rights of any third party. This must include use on bbc.co.uk and on third party websites via:
widgets (e.g. small search boxes, lists or images constructed from HTML that are embedded into websites, and through which Things To Do activity information - including your own - can be accessed); and
shared data (data feeds that allow Things To Do information - including your own - to be incorporated into third party, commercial and non-commercial publicly-funded or not-for-profit websites).
Health & Safety and Insurance
You acknowledge that the BBC is not responsible for your activities. You agree to, and shall procure that your sub-contractors agree to, comply with all applicable disability discrimination legislation; health, safety and fire legislation; data protection legislation, and all codes of practice made under such legislation including but not limited to those issued by the Health & Safety Executive, the Home Office and any BBC safety requirements notified to you.
You must arrange and maintain with a reputable insurer adequate insurance, including General/Public Liability Insurance, with a limit and scope of cover appropriate to the activity/activities in question.
Before uploading an image on Things To Do, you must obtain written consent from the parents/guardians of any children (under the age of 18 years) featured in any images.
In relation to activities for or with children, you must have in place a child protection policy, the scope of which is no less than that of the BBC's Child Protection Policy bbc.co.uk/aboutthebbc/policies/child_protection.shtml. In particular, but without limitation, you will carry out CRB checks as appropriate.
The Data Protection Act 1998 regulates the processing of personal information, setting rules for processing and increasing individuals' rights to control how information about them is used. Within the conditions of this Act, your agreement to these Terms and Conditions grants the BBC to hold your personal details within the Things To Do database. Your profile and user details will not be given to anyone outside your organisation without permission. You hereby confirm that you have obtained permission from any person whose details you list on your activity pages that their details may be published on the website.
The BBC may use personal information you supply through Things To Do to keep you informed of updates relating to Things To Do through the Things To Do newsletter, and to provide you with information relevant to your sector from time to time. Your personal information will be held by the BBC and will only be used to send you such news and updates. The BBC may use third parties to process your data, but they will never use your data for their own purposes. You can choose to unsubscribe from any such communications every time you receive them. See the BBC's Privacy & Cookies Policy at bbc.co.uk/privacy for more information.
The Things To Do database is administered by the BBC and the BBC reserves the right to remove, at its sole discretion, any or all information held on it at any time.
The BBC may update these terms and conditions from time to time. You should check this website to see updates.
The BBC shall not be liable for any of the following losses or damage (whether such damage or losses were foreseen, foreseeable, known or otherwise):
loss of data;
loss of revenue or anticipated profits;
loss of business;
loss of opportunity;
loss of goodwill or injury to reputation;
losses suffered by third parties; or
any indirect, consequential, special or exemplary damages
arising from your activity, use of the Things To Do product, use of BBC services or any such related activity regardless of the form of action.
You agree that you are authorised for and on behalf of your organisation to provide such information and to accept for and on behalf of the organisation to be bound by these terms and conditions.
Nothing in these terms and conditions shall prevent either you or the BBC from engaging in similar relationships or activities with other organisations.
These terms and conditions shall be governed by and interpreted in accordance with the laws of England and Wales.