Exam questions on data security will usually ask about methods for keeping data safe and secure.
In a local doctor's surgery, data about the patients is stored in a database on a computer.
Consider two physical precautions that should be taken to keep the data secure.
The key word is physical - the question is asking for the physical precautions you can take to protect data. Keeping the computer area secure and keeping backups in a safe place are both physical precautions. Swipe card entry, locking terminals [terminal: a point of access, eg to a computer system ] or controlling access to computer areas would also have been good answers.
The doctor needs to see all the information about patients. The receptionist only needs to see some of the information.
Describe one way in which software could restrict access to patient information.
Make it so users must enter a password to gain access to certain areas of the database.
The question is looking for detail about different types of access for different users. This answer clearly highlights the need for having passwords for different levels of access.