Databases and data capture
Before setting up a database [database: a structured collection of records or data stored in a computer system ] the data [data: information without context, eg a list of students with numbers beside their names is data, when it's made clear that those numbers represent their placing in a 100 metre race, the data becomes information ] must be collected. This can be done using a data capture form [data capture form: a method for collecting data ].
A data capture form is designed to collect specific data.
A form completed by a customer buying a car from a showroom is an example of a data capture form.
Data capture forms often use boxes or a set amount of spaces and occasionally provide examples too. This is to make sure each field is completed correctly.
Data is often entered as a code in a database, for example in the above data capture form Y is used for Yes and N for No. Codes like this are used because they: