Radio 2 Young Choristers Of The Year - Terms and Conditions

BBC Radio 2 is looking for its Young Choristers of the Year 2013. We want to affirm and encourage the contribution young people make to choirs and music groups in the United Kingdom.

Terms and Conditions

1. The BBC’s code of conduct for competitions and voting applies to this award. You can read more about it here: BBC Competitions Policy.

2. Entry is open to all UK residents (including Channel Islands and the Isle of Man) who are aged 11 years or over and under 17 years of age on 31st July 2013, except anyone who is a close relative of a BBC employee or anyone connected to the award. Proof of age, identity and eligibility may be requested.

3. Entrants should be trebles, sopranos or altos and should be a practising member of a choir or music group which sings regularly at an act of worship in the UK (including Channel Islands and the Isle of Man).

4. Every entry must be authenticated by their priest or religious minister, their director of music organist or choir leader. In the case of entries from school choir members these should be certified by the chaplain or director of music. Entrants must fill in the consent form and have the required consent from their parent or guardian. Entries without a signed consent form will be disqualified. The BBC will only ever use personal details for the purposes of administering this award, and will not publish them or provide them to anyone without permission. Please see the BBC’s Privacy Policy:

5. Entrants must submit up to four verses of a four line published hymn, or two verses of a hymn over that length, together with an anthem (or part of), an aria from an oratorio, or sacred song in any style accompanied or unaccompanied. These should be submitted on a CD. The recording must last no longer than 5 minutes. At least one item should be accompanied.

6. Entries can be submitted from 3rd March 2013. Entries received before this date will not be considered.

7. Entries must be submitted by post to the following address:

BBC Radio 2 Young Choristers of the Year, First Floor, Dock House, MediaCityUK, Salford, M50 2LH.

8. All entries must be accompanied by a completed entry form which can be downloaded at:

9. The closing date for entries is 31st July 2013. All entries which are postmarked 31st July 2013 or before will be accepted. Entries will not be returned so please remember to keep a copy.

10. Entrants can only enter individually. Only one entry per person is permitted. If you submit more than one entry, only the first entry received will be considered.

11. All entries must be the original vocal performance of the entrant and must not infringe the rights of any other party.

12. Entries must not contain defamatory, obscene, offensive or any other unsuitable material. Entries must be suitable to be broadcast by the BBC to audiences of all ages.

13. Entrants retain the copyright in their entries but grant to the BBC a non-exclusive licence to broadcast their entry across all media, as well as use it on any online platforms.

14. Entrants permit the BBC to edit or change entries in any way it may in its sole discretion consider necessary for the competition and the uses set out in clause 13 above.

15. By entering the competition, entrants (and their parent or guardian) warrant that they have legal capacity to enter the competition and agree to be bound by these terms and conditions.

16. Entries will be judged on the following criteria (some of these criteria can only be considered fully at the Final, eg stage presence):

Technique: (Accuracy; Melodic and rhythmic; Intonation; Diction; Phrasing)

Performance: (Musicianship; Vocal quality; Creative expression; Stage presence)

• Likely to be able to sing a wide repertoire - sacred, classical and light contemporary.

• good communicators able to cope under pressure on live and recorded Radio and TV and/or in front of a large audience.

17. Entries will be judged through the following process:

Stage One

All entries will be reviewed by BBC worship/music producers and other qualified production staff, who will create an initial shortlist of entrants based on the above selection criteria.

Stage Two (the Preliminary Final)

All entries on the initial shortlist will be further reviewed individually experienced BBC worship/music producers and music directors of standing from the world of choral music. A smaller number will then be reviewed together by the panel who will then select four boys and a reserve and four girls and a reserve to take part in the Final based on the above selected criteria.

Before being invited to participate in the Final a representative of the BBC will contact a teacher who personally knows the entrant at the entrant’s school to ascertain a) The entrant’s fitness to participate in a pressurised national final before an invited audience. b) That the entrant is – to the best knowledge and belief of their school teacher – likely to be willingly entering the competition on their own volition.

Stage Three (the Final)

The eight entrants selected at stage two will be invited to take part in the Final at St Martin-in-the-Fields, Trafalgar Square on Monday 28th October 2013. Reasonable travel and accommodation (for one night) costs for each entrant and an accompanying adult will be paid for by the BBC. The Final will be recorded and broadcast on BBC Radio 2. Each finalist must grant the BBC a licence to broadcast their performance across all media, including any on-line platforms.

The two reserves will also be required to prepare in the same way as those that have made the final and will get an opportunity to rehearse on the day. However, they will only perform in the competition itself if one of the finalists has to drop out for any reason.

Each finalist will be asked to sing for a strictly enforced maximum of four minutes. Finalists may choose different songs from their original entry if they wish. At least one item should be accompanied. Occasionally finalists may be asked to suggest different music if the BBC deems a choice unsuitable or there is a clash with another finalists’ already submitted choices.

On the day of the Final an independent music director accompanies and coaches the finalists. The BBC will attempt to ensure that they do not know any of the finalists in a personal capacity and have not been a teacher or music director for any of the finalists during the past 3 years.

For the Final the judging panel will be chaired by a senior figure from the world of vocal music or the recording industry and the other judges may be music directors, singers, voice coachs or producers from a range of music genres.

The judging panel will select a winner based on their performance at the Final and based on the above selection criteria.

In the event of a tie at the Preliminary Final (Stage Two) or the Final (Stage Three) the appointed Chair will, if necessary, exercise a casting vote.

18. The entrants selected to take part in the Final will be contacted by a member of the BBC production team by Friday 6th September 2013. If an entrant cannot be contacted after reasonable attempts have been made to do so, the BBC reserves the right to offer the place in the Final to the next best entry.

19. Entrants under 16 require a child licence from the local education authority. This will be applied for in good time, but will require assistance from the parent/guardian to collate all the relevant information. Any child not granted a licence will not be able to be in attendance or perform at the Final.

20. The winners – one girl and one boy - will be awarded the title ‘BBC Radio 2 Young Chorister of the Year 2013’. The title of “BBC Radio 2 Young Chorister of the Year xxxx (year)” may be held for one year only. However, unsuccessful entrants from previous years (including finalists) may enter again providing they still qualify.

21. The prize will consist of a trophy and lessons with a singing coach. The overall value will not exceed £500, and further details will be agreed individually between the parent/guardian of the winner and the BBC. We would expect any lessons to take place in the period during which the winner holds the title. The prize is as stated and cannot be deferred or transferred. There will be no cash alternatives.

22. The winner and their parent/guardian should expect a busy year of engagements, especially around the major religious festivals. Travel and overnights are often necessary. Time off school when necessary is negotiated with the local education authority as is legally required. Dates of engagements are by mutual agreement between parents and any relevant BBC production or event. Where the BBC is requesting an engagement reasonable travel and accommodation costs for each entrant and an accompanying adult will be paid for by the BBC. The BBC is not responsible for engagements with third parties even when they have been put in touch with the winner through us.

23. The names of each entrant whose performance is broadcast or used on-line will be made public. Entrants must agree to take part in any post-competition publicity if required.

24. The BBC’s decision is final and no correspondence will be entered into. Unsuccessful entrants may not be contacted.

25. The BBC reserves the right to disqualify any entry which breaches any of these terms and conditions or to withhold or withdraw a prize if in its opinion entries do not reach the required standard.

26. The BBC reserves the right to cancel this award at any stage, if deemed necessary in its opinion, and if circumstances arise outside its control. In this event, a notice will be posted on the website.

27. The BBC reserves the right to amend these terms and conditions at any stage, including changing or substituting the prize. In this event, a notice will be posted on the website.

28. The BBC, its sub-contractors, subsidiaries and/or agencies cannot accept any responsibility whatsoever for any technical failure or malfunction or any other problem with any server, Internet access, system, the post or otherwise which may result in any entry being lost or not properly registered or recorded. Proof of sending is not proof of receipt.

29. These Terms and Conditions are governed by the laws of England and Wales.