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16 October 2014
Go Get It!

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Teachers: work placements

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How to organise a successful work placement programme

There are three stages in organising a successful work placement programme.

Stage one: Preparation for the work placement

Six months beforehand

  • Set dates and send initial letter to parents highlighting the importance of work placement. Ensure parents sign letter giving consent for pupil to participate in programme.
  • Introduce the work placement scheme through a careers or PSHE programme module and encourage pupils to seek work placements.
  • Provide pupils with a draft letter and reply slip to send to employers and set a deadline (usually allow six to eight weeks) for the return of reply slips from pupils.
  • Using your own contacts, provisionally secure additional work placements for pupils who may have difficulties.

Four months beforehand

  • Collect employer reply slips showing details of each pupil’s placement.
  • Ensure, from employer replies, that appropriate placements have been secured and re-organise accordingly.

Two months beforehand

  • Send a letter to employers, enclosing pupil data sheet and insurance documentation and request that the employer plans a programme for the pupil.

One month beforehand

  • Complete a schedule complete with pupils’ names, dates of birth and placement details. Date and forward these to ELB, CCMS and/or private insurance company.
  • Send a letter to parent/guardian to confirm work placement details.
  • Pupils should be issued with appropriate documentation needed for the work placement, i.e. Work Placement Log, Health and Safety Information and Guidance notes from School.

Stage Two - during the work placement

  • Create a schedule for staff visiting the pupil.
  • Create a pro-forma report for staff to complete during their visit.
  • Ensure that the pupil completes their student logbook and undertakes appropriate activities.
  • The employer should ensure the health and safety of the pupil and report any difficulties to the school.
  • The employer should complete the Employer’s Progress Report on how the pupil has progressed.

Stage Three - after the work placement

  • Co-ordinate all responses from employer, visiting teacher and pupil and organise reports for each pupil’s Record of Achievement.
  • Arrange a feedback session for all pupils and ensure that send thank-you letters to employers.
  • Evaluate the programme and consider recommendations for the following year.
    Produce a report for the Board of Governors.

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