BBC Films

Cast & Crew

filmmaking guide

Cast & Crew

Who you need and where to find them.




See our Related Links: Production - Cast & Crew for organisations and filmmaking communities where you can find cast and crew.

In this video from the excellent BBC College of Production website, director Jack Cocker discusses how to ensure a good relationship with your crew:



Below is a brief outline of the different roles on a film set:

Main Roles

In addition to the writer, the two main roles are:

Director This role varies tremendously from project-to-project, but, in general terms, a Director has creative control over the project from when he/she comes on board until the project is completed.

Producer This is a hard role to define because there are so many different aspects to being a producer and each Producer is different (especially when it comes to making a short film). But, put simply, a Producer is where the buck stops on money, organisation, the team and rights.

Heads of Department

There are no hard-and-fast rules about how many crew members you need, but there are some heads of department that will make your life a lot easier:

Line Producer - ensures that the film comes in on time and on budget

Director of Photography (DOP) - in technical charge of how the film is lit and shot

Production Designer/Art Director - in charge of the production design helps create the style of the set. On low budget films these two roles are often merged.

Gaffer - chief lighting technician

1st Assistant Director (1st AD) – runs the set according to the needs of the director

Editor – cuts the film together

Production Manager – organises everything and everyone on set

Sound Recordist – in charge of everything to do with recording sound

Additional Crew Members

Depending on the scale of your production, you may also need:

Focus Puller – in charge of focussing the camera

Clapper Loader – loads the camera, takes care of the stock and records each take

Location Manager – finds and secures locations

Grip – looks after all the equipment for supporting and moving the camera while shooting (tracking, cranes etc.)

Continuity/Script Supervisor – makes sure everything seen on camera is consistent from shot-to-shot

2nd Assistant Director (2nd AD) – helps the 1st AD, particularly co-ordinating actors to and from set

3rd Assistant Director (3rd AD) – is the 1st AD's right-hand person. He/she is always on set and often co-ordinates the runners

Boom Operator – holds the boom, ensuring that the microphone is as near as possible to the actors without being in shot

Sparks - lighting technicians

Costume Designer – designs, purchases, and manages costumes

Hair/Makeup Designer – designs, and usually executes, hair and makeup

Production Co-ordinator – works under the production manager to co-ordinate the smooth running of the set

Storyboard Artist – works with the director to create a shot by shot storyboard of the action to be filmed

Stills Photographer – takes still images of actors and crew for publicity reasons

Assistants and Runners – needed in every department - the more hands the better

Cast

Casting is a vital area of filmmaking and one to which you should devote time and energy. Finding the right actor for a part requires skill and patience.

If you have an actor in mind and want to get a script to them then you will need to find out who their agent is by looking in Spotlight. This is the book that all actors appear in with their vital statistics and their agent details. There is an online version at www.spotlightcd.com. If you pay a subscription, you can get actors' CVs and more information about their skills.

Getting a well known actor for short films is hard, but not impossible. If you have invested time in getting the script right, and the part you are asking them to play is interesting to them, then there is no reason why a good actor would not want to make a short film.

Please see our Related Links: Production page for a list of more casting organisations.

Casting your film with unknown, local actors is an easier option and you will find them at your local theatre, youth group, drama workshops or through online filmmaking communities (see our Related Links: Filmmaking Organisations & Communities). They will need to prepare a short piece for the audition and you should have something in mind to help you decide if they are right for the part.

Once you have found your ideal cast then you will need to commit some time to learning how to work with actors. This is a complex process and one that takes a lifetime to get right. Sometimes actors can get forgotten in the maelstrom of shooting - make sure that someone is always looking after them (often the 2nd assistant director's job – see 'additional crew members') and that you have prepared them well for what you'll expect of them each day.

Other Resources

Film London Artists' Moving Image Network (FLAMIN) has produced a filmmaking guide called Making Work with a section on cast & crew. This section includes information on where to find and how to work with the people you may require for your production. Making Work: cast & crew

Skillset, the national training organisation for broadcast, film, video and multimedia, also has a handy guide profiling the different jobs in film. See: www.skillset.org/film/jobs

Related Guides

For advice on engaging actors, child actors & a casting director, see our Legal Guide: Production Agreements

For advice on health and safety issues when filming, see our Legal Guide: Health & Safety

For legal advice on what to get insurance for and how to go about it, see our Legal Guide: Insurance

To read about how to get your film finished on time and under budget, visit our Filmmaking Guide: Budget & Schedule

Useful information about getting actors consent when publicising your short can be found at our Legal Guide: Publicising Your Short

For useful production websites and resources, see our Related Links: Production

Help us improve the Filmmaking Guide

If you've spotted a factual error or have a suggestion for an organisation or information that we should include, then please help us improve the filmmaking guide

BBC © 2014 The BBC is not responsible for the content of external sites. Read more.

This page is best viewed in an up-to-date web browser with style sheets (CSS) enabled. While you will be able to view the content of this page in your current browser, you will not be able to get the full visual experience. Please consider upgrading your browser software or enabling style sheets (CSS) if you are able to do so.