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Paperwork

Find the key BBC delivery contacts.
 

Billings and EPG Information

Billings and EPG information and when to submit can be found on the Publicity page.

 

Television Compliance Form

The current version of the Television Compliance form (Version 3.1) was updated in February 2011.

Please note that the six questions concerning audience interactivity must all be completed before the form can be submitted. As part of the sign off, the Independent company or In-house Executive Producer must confirm that the programme has been made and delivered in compliance with the BBC Editorial Guidelines.

All questions on the Compliance Form reflect key aspects of the BBC Editorial Guidelines. These guidelines incorporate the relevant areas of the Ofcom Broadcasting Code which became effective on 25 July 2005 and with which the BBC must comply.

We strongly recommend that you refer to How to fill in a Compliance form.

A completed Television Compliance form is required for all recorded programmes so that the BBC can check that the programme complies with the BBC Editorial Guidelines and is suitable for the proposed slot.

  • Independent producers should email a completed Microsoft Word template to the appropriate BBC Delivery Team.
  • In-house programme makers should complete the form online through the Compliance Manager site on Gateway.
  • Find out how to download and fill in your Compliance Form in the Compliance and Policy section.
  • Independent producers commissioned via the Nations should check requirements with their Commissioning Executive.

The compliance form should be submitted on your programme delivery date.

Download the Television Compliance Form

 

I&RP Ofcom Compliance Form

The current version of the I&RP Ofcom Compliance Form was updated in August 2010.

Each production is required to submit "I&RP Ofcom Compliance Forms" so that the BBC has a formal record of the Independent and Regional Production status of that programme. These I&RP Ofcom forms must be submitted by email.

Please use the blank I&RP Ofcom compliance form (see downloads). If you do not have compatible spreadsheet software, have trouble accessing this form or to submit the form once complete, please email I&RPOfcomCompliance@bbc.co.uk.

Download the I&RP Ofcom Compliance Form

 

Transmission/TX Form

Accurate Transmission form information is essential to ensure the correct programme is transmitted from the Playout area (or Scot TX for BBC Scotland). These areas handle thousands of tapes every week. Transmission forms are not required for live programmes.

  • In-house programme-makers should complete the form via the P4A system. 
  • Independent producers should complete and submit the form via Microsoft word template or via the P4A system as instructed.
  • Please note that Children's P4A paperwork should be emailed to the Children's Delivery Unit.
  • You will find help on completing the form and our full requirements on P4A and you can see an example form for Independent producers in the downloads section of this page.
  • Note that special attention should be given to clearly document the aspect ratio and sound.

Independents using P4A will receive a disc approximately 4 weeks prior to delivery date which contains all the necessary paperwork templates including the transmission form. The paperwork should be completed on the disc and returned by your programme's delivery date.

Download a Word version of the Transmission Form.

 

Programme as Completed (P as C) Form

The Programme as Completed form (P as C form) provides information about the content, music and contributors in a programme and, together with the Music Reporting Form is the complete written record of a programme's content.

Examples of uses for the Programme as Completed information include answering viewer queries (by customer services operations), assisting with programme searches (by the TV library) and to ensure correct copyright payments are made.

It is essential therefore that the Programme as Completed records details of any and all restrictions on use of the programme (for example any restrictions on clip use in any contributor contract - as pre-approved by the BBC).

  • In-house programme makers should complete the form via the P4A system. 
  • Independent producers should complete and submit the form via the Microsoft Word template or via the P4A system as instructed.
  • You will find help on completing the form and our full requirements on P4A.
  • It is mandatory that the P as C Form is submitted within two weeks of transmission or earlier if all data is available. 

 Download the Programme as Completed form.

 

Music Reporting Form

The BBC negotiates agreements with the music copyright collecting societies so that music can be broadcast. In return, the BBC is legally required to report to the societies the details of all music used. Note that:

  • All music and all commercial recordings of speech and commercial sound effects must be reported, no matter how short the duration.  This includes music in promotions/promos, background, live or locally recorded, music picked up on location e.g. crowds singing in the street - even Presenters humming two bars of 'Happy Birthday'. Failure to do this will put the BBC in breach of the agreements with the copyright societies.
  • Nil returns are also required for programmes to confirm that no music has been used.
  • Reporting is required to be "as broadcast" and is, therefore, post transmission.
  • The music usage information must be reported within 14 days of transmission to enable the BBC to meet music copyright society deadlines.

As well as being used to meet our legal obligations to Reporting Societies, this information is also used by the TV Library (INFAX) to assist with programme searches and by Commercials Rights to clear for secondary exploitation.

  • Independent producers should complete and submit the form via Mircosoft Word template or via the P4A system as instructed.
  • In-house programme makers should complete the form via the P4A system.
  • You will find help on completing the form and our full requirements on P4A.
  • It is mandatory that the Music Reporting From is submitted within two weeks of transmission and must be submitted after transmission as it contains data about the transmission itself.

Music on Interactive Services

If the Interactive element contains new music (that isn't in the linear programme), the music needs to be reported. Full details are needed and can be entered under the specific channel, e.g. BBC 2i.

Music on 24/7 Services

Interactive service promoting BBC content, eg Live and Learn, Your Stories, and Entertainment loops. Lists of music used on 24/7 are being given to the societies four times a year. No other reporting is required. 

Download the Music Reporting form.

 

On-Screen Portrayal Form

The BBC's On-Screen Portrayal Form enables BBC Television to monitor on-screen portrayal of ethnic diversity and disability across all programmes. Please note this form is purely for BBC internal use.

When and where do you submit this information?

It is mandatory that the On-Screen Portrayal form is submitted within two weeks of transmission or earlier if all data is available.

You need to use the forms for all programmes and they should be returned completed to the relevant indie delivery contact within two weeks of delivery.

What do you need to do?

You need to return one On Screen Portrayal Form form per:

You should use the version three of the On-Screen Portrayal form and return with your normal delivery paperwork.

Why?

1) The information on the form allows us to audit the presence of diversity across our programmes and provides us with a gauge of where we need to improve representation and inclusion of diverse communities.

2) The BBC has to provide evidence of how we monitor on-screen diversity by external organisations including the Equality Human Rights Commission (EHRC). The BBC requires accurate information in order to do this.

Download the On-Screen Portrayal form.
Download the Children's On and Off-Screen Portrayal form

 

Creative Diversity Network (CDN)

The Creative Diversity Network (CDN), of which the BBC is a founder member, is also working with other broadcasters to improve and formalise on screen portrayal monitoring systems across the industry.

As part of the BBC's ongoing commitment to supporting diversity, both on-screen and off, the BBC has signed up to an industry-wide initiative encompassing all UK broadcasters. This initiative is called the CDN Pledge.

The Diversity Pledge is a public commitment by Independent Production companies, in-house producers, and other suppliers, to take measurable steps to improve diversity in the industry. The Pledge is split into 4 sections covering different aspects of diversity with practical suggestions on how to improve diverse representation - so it is important that BBC suppliers sign up and get involved. Find out more about the CDN Diversity Pledge.

 

Contractual Information

Please note that there is no need to deliver all underlying contracts to the BBC. 

You need only deliver underlying contracts that fall into either of the following categories: 

1. Copies of all Key Agreements. Key Agreements are agreements for persons listed in the Key Approvals section (section 4) of the Commissioning Specification where the BBC has expressly indicated in the third column headed "Key Agreement" that it requires prior approval of the terms (i.e not just approval of the identity of the individual). In practice, it is likely that the BBC would only require approval of fees for key talent/presenters and other deal terms for some presenters, writers, on-screen talent, format licences, etc. 

2. All other agreements for talent, contributors, etc that provide for the payment of repeat fees and residual payments in order for the BBC to exercise its rights. For example, standard union agreements (Equity, the Writers Guild, etc) and agreements where the BBC has agreed repeat fees or residual payments. 

You do not need to deliver to the BBC any underlying contracts that fall outside the above categories. Please note that you are nonetheless still required to contract and clear all underlying material in accordance with the Programme Production Agreement and the BBC may request a copy of any underlying contract during the licence period. 

To avoid any doubt, the full list of Final Paperwork (under Section D of Schedule 3 of the Programme Production Agreement) in addition to the Underlying Contracts discussed above, can be found on the Programme Quick Checklist.


Find the key BBC delivery contacts.

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