Open University production and delivery

Find out about more about Open University commissioning and current priorities.

Working with the OU

Working with the OU on a co-production means:

  • The OU’s Open Media Unit (OMU) will manage all aspects of commissioning, business and production relating to the OU. The BBC business affairs manager (BAM) remains the productions main business contact
  • A nominated academic (NA) will be assigned to all projects to give academic expertise on the programme
  • There will be academic consultation at various key stages
  • OU credits and branding appear on each programme
  • OU investment secures educational rights
  • There will be OU deliverables that are additional to the BBC broadcast deliverables
  • Every co-production is supported by free online learning resources on the OU’s public website, OpenLearn. Certain projects also offer viewers a free, specially written and designed print item

Once contracted, the productions OU contact is the broadcast project manager (BPM). The BPM will contact the production to set up an editorial/project meeting between the production team and the OU. This is usually held at The Open University campus in Milton Keynes.

For pre-commissions please liaise with Caroline Ogilvie, OU Head of Broadcast.

Find OU contacts on the TV contacts page.

Please note:

  • All OU deliverable requirements should be met from within the production budget.
  • All deliverables set out below form part of the contract and should be provided in full within the allotted schedule period.
  • Production are responsible for planning for and incorporating the OU delivery requirements in their post-production schedule.
  • All products and paperwork must be correctly identified using the following information:

            - Strand title (as shown on Silvermouse)

            - Programme title

            - BBC Programme UID number eg FKA C161W/01 (TX Version)

            - BBC Programme UID number eg FKA C161W/60 (OU ‘Learning Journey’ Version)

            - Production company

            - Final duration

  • BBC UIDs (unique identifiers) will be issued for each programme by the BBC business co-ordinator, TV Management and Support Services.

Find general information about delivery on the Technical requirements section


Academic consultation 

The OU nominated academic (NA) should be used as a route to academic expertise and consultation. Key points of consultation include:

  • Attending and contributing academic expertise to an editorial/project meeting for the programme and related online content
  • Commenting on draft scripts before and during filming, if available
  • Viewing the rough cut and providing feedback (first viewings are generally in person with the Producer, subsequent viewings are usually conducted remotely)
  • Reading the final commentary script for fact checking and providing advice on the academic approach
  • Viewing the fine cut (usually remotely) and giving sign off from an academic perspective
  • Development of additional materials
  • Contributing academic expertise to the production of supporting Open University online content 

 

OU delivery requirements

Delivery (and queries) to:

Steve Morris, Information and Recorded Materials Manager (IRM)
The Open Media Unit (OMU)
Wilson B Block, Floor 2,The Open University
Steve.morris@open.ac.uk   

01908 655301

Delivery to OU should take place on the agreed delivery date.

  • Delivery to the OU is via Media Shuttle OU Portal.
  • Production to email OU’S IRM (see contact above) with the programme UID number/s (with appropriate suffix), plus the Production Manager’s contact details. 
  • OU’s IRM will contact the Production Manager to set up access to the portal to facilitate OU delivery

 

BBC transmission version

  • One x AS-11 DPP MXF file (as per TX version). (This will be an OU archive copy of the programme as broadcast, not for OU exploitation.)

        - Vision: 16.9 FF (or 16.9 FHA if SD delivery)

        - Audio: Final Mix on tracks one and two. Music and effects (ie final mix minus narration) on tracks three and four.

        - No clearances for OU necessary

  • Five x DVDs without timecode (OU library copy, OMU Library loan copies, OMU copy, OU Media Relations copy).

 

OU learning journey version

The OU Learning Journey version is the version of the broadcast programme/s that has educational rights cleared for all elements. It also has the call to action and trail removed. Education rights mean that the OU has the right to use co-produced programmes for staff and student and may incorporate programmes or clips into course material. Correct rights must therefore be obtained for all elements of the project (contributors, archive, music etc.). Third party content must also be cleared for World OU educational use to enable non-UK based student’s to access material.

Please contact the Information and Recorded Materials Manager (IRM) with any queries regarding OU requirements.

  • One x AS-11 DPP MXF File (for OU staff, student and course use.)
  • Two x DVDs without time code.
  • One x DVD with burnt-in time code.

Note: DVDs to include clock and programme only. No bars or cleans on the end.

  • VISION: 16.9 FF or (16:9 FHA if SD delivery).
  • AUDIO: Final Mix on tracks one and two. Music and Effects (i.e. final mix minus narration) on tracks three and four.
  • All references to call to action, trailer for following programmes and websites removed. These versions should also have time-specific references removed. (The programme should still work editorially).
  • PSE, AQC and eyeball checked PDFs should accompany the MXF file deliveries. 
  • OU ‘Learning Journey’ version will include clean elements (i.e. clean of English language text) to be placed after one minute of recorded black and silence on the file, supplied with at least ten frames of surplus material either side of required sequence (handles).

Clean elements to include:

  1. Title sequence clean of any English language text.
  2. All sequences with captions/collage/idents etc. in the lower third of the screen.
  3. All graphic sequences that include English language text.
  4. Any in-vision subtitles with the exception of bought in footage (i.e. commercial films). Please discuss with The Open Media’s Unit Broadcast Project Manager any programmes containing large amounts of sub-titling for foreign language translations.
  5. Sequence that contains “BBC” ID logo within the opening of the programme.
  6. The closing end credit sequence should be clear of text when over picture.

Broadcast Wavs

  • Audio tracks to be provided by dubbing mixer on DVD to OU’s IRM.
  • M+E (stereo) undipped.
  • FX, atmos and Foley (stereo).
  • Music only (stereo).
  • Sync Dialogue (stereo).
  • Commentary / VO (stereo).

Please contact the Information and Recorded Materials Manager (IRM) (details above) with any queries regarding OU requirements

 

Additional requirements

In addition to the co-production deliverables the OU is often interested in acquiring one or more of the following:

  • Extended interviews/activities
  • Selected rushes
  • Specially shot material

Additional materials are usually negotiated separately to the main commission. Once a specification and costing has been agreed between OMU and production team, the OU broadcast project manager will liaise with OU Rights Department to arrange a contract addendum.

 

Crediting

  • All OU Learning Journey projects should conclude with a request to the audience to continue the learning journey by accessing complementary materials produced by The OU. The call to action wording, BBC URL and OU telephone number (if appropriate) will be a collaboration between the production and the OU and must be agreed in advance of the on-line edit and should appear both in-vision and be voiced.
  • Radio credits: All OU radio content should be voiced: “Produced in Partnership with The Open University”.
  • Online: Relevant programme websites on bbc.co.uk should link directly to complementary materials produced by the OU on its free learning portal OpenLearn where editorially appropriate. The OU will provide text and links for these pages. The links will be placed in an OU branded widget or other such device as appropriate.
  • Closing credits: Open University (OU) academics will be credited as "Academic Consultants for The Open University". The OU shall provide and be entitled to approve any such credits prior to their incorporation in the programme. 

 

Branding

Public recognition of the OU partnership with the BBC is achieved through branding on screen, online, digitally and via radio announcements.

Open University on screen branding

The partnership has its own endboard branding. The endboard files for creating the partnership endboards are in the Endboard download section below. Any queries should be referred to the broadcast project manager in The Open Media Unit.

Open University animated logo

Partnership endboards use The Open University (OU) animated logo. They cannot contain production credits or be distorted in any way. 

The OU animated logo is used in endboard one (for co-production/learning journey commissions and OU fully funded commissions where the intellectual property (IP) is BBC owned) and endboard three (for co-productions/learning journey commissions made by an independent producer for the BBC). Download the OU endboards below.

Download the animated logo (zip).

Download graphics from the endcard credit package for editors and graphic designers (PSD - CD6 or later).

Download an example video (mov).

 

Endboard downloads

Please select the relevant endboard and download the QuickTime movie. Please note BBC and OU logos are animated. 

Download OU endboards from the endcard credit package for editors and graphic designers (PSD - CD6 or later)

 

Endboard one

Download endboard one from the endcard credit package for editors and graphic designers (PSD - CD6 or later)

For use on co-production/learning journey commissions and OU fully funded commissions. Where the intellectual property (IP) is BBC owned, add the copyright year with BBC, where the IP is OU owned add the copyright year with OU. Please see the OU Branding section to download the OU animated logo. 

OU BBC Studios

 

Endboard two

Download endboard two from the endcard credit package for editors and graphic designers (PSD - CD6 or later)

For use on co-productions/learning journey commissions made by an independent producer for the BBC. Add production company name and year of production on bottom line. Please see the OU Branding section to download the OU animated logo. Please see example below:

OU BBC Indie

 

 

Endboard three

Download endboard three from the endcard credit package for editors and graphic designers (PSD - CD6 or later)

For use on commissions with OU Worldwide commercial investment only.  Update copyright year as appropriate. 

 OU_BBC_Fully_Funded_Guide

 

Call to action

All Learning Journey projects shall conclude with a request made to the audience to continue the learning journey by accessing complementary materials produced by The OU. The call to action wording, BBC URL and OU telephone number (if appropriate) will be a collaboration between production and The OU and must be agreed in advance of the on-line edit and should appear both in-vision and be voiced.

 

Paperwork for the OU learning journey version

The following are to be delivered two weeks following Technical or QAR review unless agreed otherwise:

  • Programme as completed (PasC) form, Music Reporting form, and Billings:

If the original broadcast programme and the OU Learning Journey versions are the same, create PDF’s of the above broadcast paperwork submitted on Silvermouse, and email to Steve Morris (IRM). If the OU version of the programme is not identical to the original broadcast version, please amend the paperwork manually or complete on a Word document and email to Steve Morris (IRM).

  • Final transcripts:

Complete as a Word document using the OU Transcript template, and include time code references, all speaker/s clearly identified, and programme credit list, and emailed to Steve Morris (IRM).

Download the OU final transcript template (Word).

 

As all OU Learning Journey deliverables are delivered to OU fully pre-cleared for OU educational use, no supporting contractual paperwork is required.

You can also find a list of deliverables on the Open University schedule 10 delivery requirements (PDF)

Find Open University and BBC delivery contacts.

 

OU publicity and web requirements

All publicity and web requirements are needed ahead of broadcast.

Delivery (and queries) to: Allocated Broadcast Project Manager, (BPM), The Open Media Unit, The Open University

  • DVDS: OU Media Relations and OU Marketing will use the DVD copies delivered from the BBC UK TX Version detailed above.
  • Programme/series title graphic supplied as high quality JPEG or TIF file.
  • Series title logo on plain background.
  • Image grab of series title card as appears within finished programme.
  • Complete Television billings form.
  • Programme/series outline: Approx. 300 - 400 words.
  • Individual programme summary: Approx. 250 – 300 words.

 

Publicity stills

Delivery to be made as far in advance of transmission as possible in order for OU to incorporate images into pre TX publicity and creation of OU accompanying websites.

  • Production will provide a minimum of five (unless otherwise agreed with production) high quality colour original images for each of the programmes.
  • Include programme key series generic image/s and, where applicable, programme presenter.
  • Some of the key images must be in portrait format.
  • To be provided digitally as JPEG files scanned at a minimum of 300dpi or TIF files at a minimum size of 8mb. If production is unable to supply to this standard then a professional photographer must be engaged to capture the images.
  • Screen grabs taken from the master are not acceptable.
  • All photographs should be fully cleared of copyright and artists restrictions including moral rights. The BBC or the OU may also commission its own Photographer subject to agreement with the producer.
  • All images to be supplied with accompanying caption identifying who, what, where, episode etc. 

 

Find OU delivery contacts.

 

 

Information reviewed 12 April 2017