The Radio Independent Productions team negotiates your budgets and supports all BBC's national radio stations in financial and administrative activities associated with contracting Independent productions.

Following the restructure of financial support within each Network, and the closure of the Network Finance Manager roles, please do use us as your first point of contact for any matters relating to radio commissioning. Do feel free to call, email or drop by - we can be found on the 3rd floor, Henry Wood House.

New Independents

All new Suppliers will need to supply the following details to amir-hussain.shah@bbc.co.uk as soon as possible after a programme has been commissioned by the relevant Network and your budget has been agreed:

• Company Name
• Contact Name
• Telephone Details
• Fax Details
• Bank Name & Address
• Account Name
• Sort Code

As soon as your company is set up on the BBC accounting system (SAP) you will be issued with the following;

• Purchase Order number - to be included on your invoice
• SAP project code - e.g. to access research material from BBC archives
• BBC programme number

We may require you to set up a trust account for a particular programme or series of programmes. If this is the case you will be required to complete the following Bank Mandate [Word version, 2000 Kb] also available in PDF [222 Kb].

Payment Terms

For the majority of Radio commissions the cashflow is payable in two stages - 50% on signature and return of your Production Agreement and 50% on delivery of all programme-related material as specified in the programme production agreement (section 6 of the Commissioning Specification).

For larger commissions, the cashflow may be amended to three or four stages to reflect the production schedule and for long-running series, to monthly payments. This should be agreed with Supplier Management at the time of budget negotiation.

Invoicing & Invoice Template

Invoices should be sent to Steria only after the relevant paperwork and deliverables have been submitted. Payment queries should be directed to Steria on (020) 7326 9760 or steria.bbcaccountspayable@steria.co.uk.

For guidance please see our template invoice [Word document, 33 KB]. It is imperative that your VAT invoice includes the details specified in this template, including Purchase Order Number and Amir-Hussain Shah's contact details "Amir-Hussain Shah (020) 7765 0435".

The address for invoices is:

Steria
BBC Accounts Payable
PO Box 479
Manchester
M14 0EJ

Page last updated 25 February 2009

For simplicity, some files are provided in Microsoft Word format for completion and return by email. PDF alternative versions are also provided for users without Microsoft Word.

PDF file require Adobe Acrobat Reader, available free here