Billings and EPG Information
Billings are brief descriptions of programmes and help promote our schedule and entice listeners to tune in. We would like to receive programme descriptions via the BBC Radio Programme Description form for Indies page.
Sometimes it's difficult for daily/weekly strands to confirm programme information several weeks in advance so generic billings can be submitted instead (these should be refreshed periodically).
A Billings deadline list is available and is emailed to Production teams at regular intervals. Please contact RadioScotlandScheduling@bbc.co.uk to be added to the distribution list. Late billings or any amendments/updates submitted to Radio Scotland Scheduling after the deadline date will miss some print deadlines (eg. Radio Times) but capture others (eg. EPG listings can be changed up to and on the day of transmission).
If you need to clarify anything please contact RadioScotlandScheduling@bbc.co.uk
Programme material for trails
Radio Scotland operates a vigorous policy of on-air promotion and is managed by the Promotions Producer. It is vital that the quality, style and format of programme trailing is consistent with the current Promotions Department policy.
If your programme has been selected as a priority, the Promotions Producer will contact you to discuss precise requirements.
The first programme of a new series will usually be a promotion priority and will receive promotion from around a week before transmission.
It is important that trail material reaches us in good time. Therefore, you should make contact at least two weeks before transmission to discuss the extent of your involvement in trail production.
We may opt to produce a generic trail package to survive a series of programmes.
Clips should be made available electronically or by CD. On certain occasions it may also be necessary to have access to your presenter.
A couple of short paragraphs should be e-mailed to both Press Officers, two or three weeks in advance of the transmission date. This information should include what the programme is about, who the presenter is, plus any other relevant info (anniversaries etc). Press Office now access all complied info through Proteus so please ensure there is a long version inputted three weeks in advance of tx
You should also flag up any relevant pictures (these should be provided digitally as JPEG files scanned at a minimum of 300 dpi, or as TIF files at a minimum size of 8mb.), highlight any amusing stories which might interest the Diaries and advise the Press Officer when an electronic clip /cd will be available. Again, supplying this information as early as possible to the Press Officers is important as it can lead to increased promotional opportunities.
Good newslines however, can be handled close to transmission date. Newslines are usually dealt with in two ways: personal stories, revelations etc., may be of interest to both tabloids and broadsheets and are often given to news agencies (in consultation with producers); this information plus results of specially-commissioned surveys (Running on Empty, Burns the Brand) or BBC social initiatives (Voices) may also interest the BBC news outlets.
Radio features often spawn good press features and we always try to get a credit for the programme. Press Officers are generally happy if presenters or producers can secure self-written pieces or use contacts butPRIOR NOTIFICATION TO PRESS OFFICE is essential if conflict/frustration is to be avoided.
If a general interview or publicity feature is secured, you should try to flag up any Radio Scotland work. Sometimes it is better for one large feature to appear in one paper, sometimes better to use news pages. Giving a news story to one newspaper contact is often a recipe for difficulty further down the line.
On occasions, journalists may request to speak directly to a producer or presenter. The Press Officers will assess if this is possible, although prior warning should be given to them if a producer/presenter is not prepared to talk to Press.
Producers/presenters with personal difficulties which they fear may come out in the press are encouraged to have an early word with a Press Officer or the Press Office Manager.
For contact info see Useful Contacts. (link needed to Useful Contacts page)