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Tim Westwood - The Intern Terms and Conditions

1. Entry to the competition is open to everyone aged 18 or over who are eligible to live and work in the UK, except current BBC employees. Proof of age, identity and eligibility will be requested. The BBC’s decision as to the eligibility of individual entrants will be final and no correspondence will be entered into.

2. Entrants will be invited to submit an online registration form, including reasons why, in 150 words or less, they think they have what it takes to make Westwood’s life at work easier and contribute to the show.

3. The BBC will only ever use personal details for the purposes of administering the competition. The BBC will only keep personal details for as long as is necessary to fulfil these purposes. Please see the BBC’s Privacy Policy: BBC Privacy Policy.

4. Entries will be received online at www.bbc.co.uk/1xtra from Monday 19 September 2011 at approximately 1730. The online entry process will close at approximately 1900 on Friday 23 September 2011. These dates or times may change. Please listen to the show for the opening and closing announcements.

5. Some entries may be read out on air. Some entrants may be called and invited to record a piece promoting the competition, with the intention that it is broadcast and used online. These uses of entries or interviews will have no bearing on and be entirely separate from the judging process. Not consenting to recording a piece will have no bearing on the judging process.

6. Although no feedback on any entry will be given, unsuccessful entrants may be contacted by the Westwood production team after the selection process has been completed and invited to be interviewed with the intention of broadcast and use online. For the avoidance of doubt, this call-back process will be entirely separate to and conducted after the selection process has been completed.

7. The names of all the selected entrants, any entrant whose initial entry is broadcast or used on-line and those unsuccessful entrants called back and recorded will be made public. All entrants agree to take part in any post-scheme publicity if required.

8. Entries will be judged by the production team based on creativity, inventiveness, entertainment and drive. A shortlist will be drawn up of up to 20 of the best entries. Between 26 and 29 September 2011, the production team will call the shortlisted entrants and conduct an interview to assess individual character and find the most enthusiastic, entertaining and best matched entrants. Some of these phone calls will be aired on the show which production staff will remind callers about during the call. The shortlisted entrants will be ranked based on the interview and the top three selected as finalists.

9. Entrants may be asked to disclose details of any and all criminal and civil actions pending against them, or served against them plus any unspent convictions. Entrants asked for this information must keep the BBC informed of any changes to that disclosed up to the point the winner is announced. This information will be handled in the strictest confidence and will all personal information, accordance with the BBC Privacy Policy - see above.

10. Following standard industry practice, the BBC will undertake background checks of the shortlisted finalists. Information discovered or that may have been disclosed by the entrants themselves will inform the decision as to the selection of the finalists.

11. The three selected finalists will be notified by 30 September 2011. The finalists will be required to agree to the BBC work experience placement terms, which will be provided to them. If a finalist is unwilling or unable to sign the work experience placement letter, they will not progress further in the competition and their entry will end. The next best shortlisted entrant will be selected as a finalist.

12. The three selected finalists will be asked to provide evidence to the production team that they have the right to live and work in the UK – such as a relevant passport. If any of the three finalists cannot provide the necessary documentary evidence to show they have the right to live and work in the UK they will not progress further in the competition and their entry will end. The next best shortlisted entrant will be selected as a finalist (subject to their agreement to sign the work experience placement letter, as above).

13. The three selected finalists must be available for telephone on-air contribution and to come to the 1Xtra studios in London at any time between 17 and 21 October 2011 (with sufficient notice given for the specific London dates in this period) Each finalist must be able, should they win, to undertake a two week work experience placement between 24 October and 4 November 2011 – this being the prize. If any of the three finalists cannot meet all of the availability requirements (including, if successful, the work experience placement) they will not progress further in the competition and their entry will end. The next best shortlisted entrant will be contacted and offered a place as a finalist (subject to their availability, agreement to sign the work placement letter and provision of evidence, as above).

14. The three selected finalists will face a number of tasks. Before 17 October 2011 these tasks will be based in their local area. Between 17 and 21 October 2011 the tasks will be based in London.

- The tasks may include, but are not limited to, making a video promoting yourself, taking photos in your local area, answering interview questions over the phone, interviewing artists played by BBC Radio 1Xtra, rounding up potential listeners on the streets of London, being prepared to be uninhibited and confident in the style of the programme.

- There will be one selection round before the final, during which one of the finalists will be sent home. All finalists will be given sufficient notice of when that selection will take place.

15. The selection of the finalist sent home and the choice of the winner will be made by Westwood in conjunction with the production team based on all the tasks and using the criteria listed above.

16. The prize consists of a two week placement helping Westwood and the production team with the radio show, between 24 October and 4 November 2011. If required, accommodation will be provided by and paid for by the BBC, but travel expenses and general receipts will not be covered.

17. All entries at all stages (including, but not limited to, the tasks) must be the original work of the entrant and must not infringe the rights of any other party (including, but not limited to, the rights in any music included). The BBC accepts no liability if entrants ignore these rules and entrants agree to fully indemnify the BBC against any claims by any third party arising from any breach of these rules.

18. All entries at all stages of this competition must not contain illegal, unlawful, defamatory, obscene, offensive or any other unsuitable material. Entrants and finalists must not put themselves in danger at any stage of this competition. All entries (text, audio, photographs and videos) must be suitable to be broadcast by the BBC.

19. Entrants retain the copyright in their original ideas but grant to the BBC a perpetual non-exclusive royalty-free licence to broadcast their entry (text, photographs, audio and videos, if included) across all media, as well as use it on any online platforms. For the avoidance of doubt, no fees or expenses will be paid for the creation of any part of the entry.

20. Entrants permit the BBC to edit or change entries (text, photographs, audio and videos, if included) in any way it may, in its sole discretion, consider necessary for the purposes of use in the competition or show.

21. If any entries feature people other than the entrant, they should be aware they were being photographed, recorded or filmed and permission should be obtained from all involved for the entry to be submitted in the competition (or their parents/guardians if under 18). Please note if any contributor is under 18 years of age, particularly under 16 years of age, the photograph, audio or film must be cleared by the BBC to ensure that the physical, emotional and dignity of the children and young people is protected, irrespective of any consent given by them or a parent/guardian.

22. By entering the competition the entrants warrant that they have legal capacity to enter the competition and agree to be bound by these terms and conditions.

23. The BBC’s decision is final and no correspondence relating to the competition will be entered into.

24. The BBC reserves the right to disqualify any entry which breaches any of these terms and conditions.

25. The BBC reserves the right to cancel the competition at any stage, if deemed necessary in its opinion, and if circumstances arise outside its control. In this event, a notice will be posted on the following website: http://www.bbc.co.uk/1xtra.

26. The BBC reserves the right to amend these terms and conditions at any stage, including changing or substituting a task or tasks, changes necessary for emerging editorial reasons or the prize. In this event, notification will be made.

27. The BBC reserves the right to withdraw the prize should the winner breach any of these terms or breach any of the standard BBC work experience placement terms. The BBC understands that the prize is a voluntary activity and there is no obligation on the winner to carry out any work at any time. However, should the winner choose not to attend the BBC reserves the right to offer the prize to the next best entrant.

28. These Terms and Conditions are governed by the laws of England and Wales.

29. The BBC’s code of conduct for competitions applies to this scheme. You can read more about it here: BBC Competitions Policy.

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